Administrative Coordinator

Job Responsibilities

Under general supervision, serves as administrative coordinator to the Director of Administration (DOA).

• Processes office mail to include opening, logging, sorting, and distributing mail to appropriate staff and/or sections.
• Assists the Director of Administration with various administrative tasks and program related tasks. Prepares correspondence and other documents/emails on behalf as directed by DOA. Sets up Westlaw accounts for end users and assists with coordinating Westlaw training as needed.
• Assists with maintaining Office Corporate Directory, updating, managing the Office Intranet content and assists with on-boarding. Distributes, maintains legal books, and updates master list of distributed books.
• Manages and supervises the primary receptionist; serves as the primary back-up receptionist for the Office; ensures receptionist calls are being handled promptly and efficiently. Assists with training new receptionist(s) on procedures and guidelines. Monitors conference room schedule for approval of use.
• Works closely with Constituent Services. Serves as backup administrative assistant for the Chief Deputy Attorney General as needed. Assists with other duties as assigned.
• Completes Position Description and Employee Performance Management System process for assigned employees.
• Manages the receptionist and carries out required administrative management job functions.
  
  

This Position Also Includes An Excellent Benefits Package

• Public Service Loan Forgiveness eligibility.
• Paid parental leave.
• Health, dental, vision, long-term disability, and life insurance for employees, spouses, and children.
• Fifteen days of annual (vacation) leave per year.
• Fifteen days of sick leave per year.
• Thirteen paid holidays.
• State Retirement Plan and Deferred Compensation Programs.
  
  

Minimum And Additional Requirements

A high school diploma and three or more years of relevant experience in business management, public administration, or administrative services or a bachelor's or associate degree may be substituted for the required work experience.

Additional Requirements

• Position requires a valid driver’s license and occasional driving.
• Position may require frequent stooping and/or bending.
• Position may require lifting: 25 lbs. Must be able to work with public.
  
  

Preferred Qualifications

• Knowledge of agency policies, procedures, rules, regulations and program services.
• Knowledge of policies, procedures, rules and regulations related to the specific administrative function.
• Knowledge of modern office practices, procedures and equipment.
• Ability to coordinate diverse administrative functions.
• Ability to establish and maintain effective working relationships.
• Ability to plan, organize and supervise the work of subordinate personnel.
• Ability to communicate effectively.
  
  

Additional Comments

DRUG SCREENING, CREDIT CHECK, DELINQUENT TAX CHECK AND SLED BACKGROUND CHECKS REQUIRED.

THIS OFFICE IS AN EQUAL OPPORTUNITY AND AFFIRMATIVE ACTION EMPLOYER.

Utilization Report available upon request.