What are the responsibilities and job description for the Administrative Coordinator I (61032311) position at South Carolina Department of Transportation?
Job Responsibilities
Under general supervision, provides technical and professional administrative support for the Disadvantaged Business Enterprise (DBE) Office, with primary responsibility supporting Disadvantaged Business Enterprise (DBE) and Small Business Enterprise (SBE) certification activities. Coordinates certification application intake and processing, annual updates and related certification documentation, program records and correspondence, technical assistance, administrative support, and other recurring activities necessary to support the effective administration of the DBE and SBE Programs.
Processes and prepares incoming DBE and SBE certification applications and related documentation for Certification Analysts' review. Reviews submissions for completeness, enters applicable information into certification databases and systems, coordinates scanning and electronic filing of records, and routes applications and supporting documentation for review. Tracks outstanding information and follows up as necessary to support timely processing of certification applications, expansions, and related certification actions.
Coordinates and monitors DBE and SBE annual updates and related certification documentation in accordance with applicable federal regulations, program requirements, policies, and procedures. Reviews information received for completeness; prepares and distributes correspondence and notifications; identifies missing or deficient documentation; follows up with firms as necessary; and refers problematic or noncompliant matters to Certification management for appropriate action. Supports documentation associated with suspensions, decertification, expansions, and other certification actions.
Serves as the DBE/SBE liaison for the Certification unit by providing technical assistance to small businesses regarding DBE and SBE certification, interstate certification, SCUCP directory, requests for expansions, suspensions and decertification. Attends Outreach Sessions as directed and provides information regarding DBE eligibility requirements to interested event attendees.
Serves as a point of contact for businesses and other stakeholders seeking information regarding DBE and SBE certification processes and requirements. Provides general technical assistance regarding certification applications, annual updates, interstate certification, certification expansions, the South Carolina Unified Certification Program (SCUCP) directory, suspensions, decertification, and related certification matters. Participates in outreach activities as directed and provides program information to interested firms and stakeholders.
Provides administrative support for assigned procurement and office operational activities. Processes shopping carts, purchase orders, goods receipts, and related transactions in the South Carolina Enterprise Information System {SCEIS}; maintains supporting documentation; and assists with monitoring administrative expenditures and other assigned office operational activities. Performs other related duties as assigned.
Minimum And Additional Requirements
A bachelor's degree and one and one-half (1.5) years of relevant experience in business management, public administration or administrative services; or an approved acceptable equivalence. A valid motor vehicle operator's license is required.
The physical demands for the essential functions includes sitting or standing at a desk for an extended periods and working on a computer. May be required to lift up to 30 lbs. May be required to work outside normal business hours.
Additional Comments
The South Carolina Department of Transportation is committed to a diverse workforce and does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.
Under general supervision, provides technical and professional administrative support for the Disadvantaged Business Enterprise (DBE) Office, with primary responsibility supporting Disadvantaged Business Enterprise (DBE) and Small Business Enterprise (SBE) certification activities. Coordinates certification application intake and processing, annual updates and related certification documentation, program records and correspondence, technical assistance, administrative support, and other recurring activities necessary to support the effective administration of the DBE and SBE Programs.
Processes and prepares incoming DBE and SBE certification applications and related documentation for Certification Analysts' review. Reviews submissions for completeness, enters applicable information into certification databases and systems, coordinates scanning and electronic filing of records, and routes applications and supporting documentation for review. Tracks outstanding information and follows up as necessary to support timely processing of certification applications, expansions, and related certification actions.
Coordinates and monitors DBE and SBE annual updates and related certification documentation in accordance with applicable federal regulations, program requirements, policies, and procedures. Reviews information received for completeness; prepares and distributes correspondence and notifications; identifies missing or deficient documentation; follows up with firms as necessary; and refers problematic or noncompliant matters to Certification management for appropriate action. Supports documentation associated with suspensions, decertification, expansions, and other certification actions.
Serves as the DBE/SBE liaison for the Certification unit by providing technical assistance to small businesses regarding DBE and SBE certification, interstate certification, SCUCP directory, requests for expansions, suspensions and decertification. Attends Outreach Sessions as directed and provides information regarding DBE eligibility requirements to interested event attendees.
Serves as a point of contact for businesses and other stakeholders seeking information regarding DBE and SBE certification processes and requirements. Provides general technical assistance regarding certification applications, annual updates, interstate certification, certification expansions, the South Carolina Unified Certification Program (SCUCP) directory, suspensions, decertification, and related certification matters. Participates in outreach activities as directed and provides program information to interested firms and stakeholders.
Provides administrative support for assigned procurement and office operational activities. Processes shopping carts, purchase orders, goods receipts, and related transactions in the South Carolina Enterprise Information System {SCEIS}; maintains supporting documentation; and assists with monitoring administrative expenditures and other assigned office operational activities. Performs other related duties as assigned.
Minimum And Additional Requirements
A bachelor's degree and one and one-half (1.5) years of relevant experience in business management, public administration or administrative services; or an approved acceptable equivalence. A valid motor vehicle operator's license is required.
The physical demands for the essential functions includes sitting or standing at a desk for an extended periods and working on a computer. May be required to lift up to 30 lbs. May be required to work outside normal business hours.
Additional Comments
The South Carolina Department of Transportation is committed to a diverse workforce and does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.