Program Coordinator I / Contract Specialist - 188226

Job Responsibilities

Do you have strong negotiating skills? Do you have what it takes to develop sourcing strategies, negotiate contracts all while finding ways to reduce procurement cost for a large agency? Then we may have the right job for you. The SCDMV is seeking a highly skilled, experienced Contract Specialist to join our growing organization. This is the time for you to make the change you've been wanting. Come join our team and find the keys to your future!

This position is in the Procurement Office, at SCDMV Headquarters, Blythewood, SC.

Responsibilities Of The Contract Specialist

• Responsible for the daily operation of the Contracts Management System to include user interface support, training, troubleshooting, contract template configuration, system monitoring, and reporting. Interacts with divisions throughout the agency to coordinate administration, system updates, and general program maintenance. Provides user interface support, training, data quality monitoring, and reporting for system users and upper management. Assists the Contracts Supervisor in coordination with the Office of General Counsel (OGC), Information Management Office (IMO), IT, and other divisions to coordinate system implementation, upgrades, and supporting data governance policies to ensure data accuracy and compliance.
• Request and critically examine data from SCDMV to identify trends and examine for accuracy. Utilize data from various sources for compiling contract reports to demonstrate monitoring outcomes, programs evaluation, and quality assurance efforts. Analyzes, reviews, and makes recommendations for a variety of SCDMV contracts, programs, and services. Inform department areas when contracts are coming near expiration and assist them in getting the proper documentation into procurement and/or OGC to start the contractual renewal process. Assist in the development of SOWs for agency contract and solicitations. Conducts meetings with contractors, subcontractors, and other external stakeholders as needed while facilitating ongoing program improvements.
• Participates in the development and monitoring of Corrective Action Plans (CAPs) as needed based on contractual requirements.
• Submit requisitions into South Carolina Enterprise Information System (SCEIS) to start the solicitation process.
• Performs other related duties as required.
  
  

Minimum Requirements

Minimum and Additional Requirements

• A high school diploma and relevant program experience. A bachelor's degree may be substituted for the work experience.
  
  

Agency Requirements

• Must complete a nationwide criminal background check to include finger printing.
  
  

Additional Requirements

• General knowledge of procurement practices and principles.
• Must have good cognitive skills and ability to work under pressure.
• Must have excellent verbal and written communication and organizational skills.
• Must be proficient on personal computer with experience in the Microsoft Office Suite.
• Must be able to work independently with moderate supervision.
• Must be able to make independent, logical decisions.
• Must have ability to set priorities within workload areas and schedule time accordingly.
• Must be able to work within a strategic environment with multi-year priorities and timelines.
• Must be able to work in an office environment and be able to multitask.
• Must have high ethics and professionalism with a customer service driven attitude and strong support abilities.
• Overnight travel should not be needed; however, occasional training opportunities may require some overnight stays.
  
  

Preferred Qualifications

Agency Preferred

• Proven experience as a Contract Manager or in a similar role, preferably within a government agency or large organization.
• Experience with SAP, SCEIS, or a similar purchasing system.
• SCEIS and S.C. State Consolidated Procurement Code experience.
  
  

Additional Comments

What’s in it for you?

At the SCDMV you get to be part of an exceptional team and diverse culture that nurtures mutual success for our customers, employees and our communities. We give you the tools to be successful; all you need to do is bring your best ideas, your energy and a desire to develop your skills, experience and career.

The South Carolina DMV offers a robust and competitive benefits program.

• Health, dental, vision, long term disability, and life insurance for employees, spouse and children (also available for temporary employees working over 30 hours per week)
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• State Retirement Plan and Deferred Compensation Programs (optional for Temporary Employees)
• An exceptional Employee Assistance Program (EAP) at no cost to the employee or members of their household
  
  

So, what are you waiting for? We're excited to hear from everyone with the skills, experience, and passion to do a great job.

Additional Comments

The Department of Motor Vehicles is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education.

Applicants must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.