What are the responsibilities and job description for the Office Operations Clerk position at SourcePro Search?
Office Operations Clerk
Location: New Jersey Office (In-Office, 8:00 AM – 5:00 PM)
Classification: Non-Exempt
What You’ll Do:
As the Office Operations Clerk, you will be the central point of contact for Office Services and Mailroom Operations. You will play a critical role in ensuring seamless internal communication and delivery services while maintaining the firm’s day-to-day operational needs.
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Sort, scan, email, and deliver incoming mail and faxes
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Manage copying, printing, scanning, binding, and media duplication (CD/DVD)
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Handle all incoming hand deliveries and overnight packages (FedEx, UPS, etc.)
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Schedule messenger services and stamp outgoing mail
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Maintain inventory of office supplies and prepare order lists as needed
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Stock supplies in mailroom, supply closets, and kitchen areas
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Set up and maintain conference rooms before and after meetings
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Maintain cleanliness of mailroom, kitchen, conference rooms, and common areas
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Move and transport boxes or files to designated areas as needed
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Troubleshoot and resolve issues with office equipment, including photocopiers and postage machines
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Ensure timely reporting and resolution of maintenance problems
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Accurately scan and record document receipt and mailing dates
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Follow all written and verbal instructions to complete projects in a timely manner
What You’ll Bring:
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Proficiency in Microsoft Office (Word, Outlook, Excel) and document management systems like iManage
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Familiarity with office and mailroom equipment, including Konica, Pitney Bowes, and Kofax scanning tools
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Ability to understand operating instructions and follow procedures for mailing and equipment use
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Strong communication and organizational skills
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Dependability, attention to detail, and a proactive, service-oriented mindset
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Ability to multitask and maintain productivity under pressure
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Physical ability to lift up to 30 pounds as needed
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A team-oriented, self-motivated approach with a flexible and professional demeanor
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Technical comfort with Outlook and standard office software