What are the responsibilities and job description for the Commercial Litigation Secretary position at SourcePro Search?
We are conducting a search for an experienced Commercial Litigation Secretary for a top-rated law firm to be based in the New York office.
What You'll Do:
- Perform daily administrative tasks;
- Answering, screening telephone calls and taking messages for attorneys;
- Editing and revising documents;
- Assist with document conversion and clean up documents; create and revise legal
documents adhering to Firm styles and guidelines; - Court filings through the E-filing system for both Federal Court and State Court;
- Create and edit Tables of Authorities and Tables of Contents;
- Enter and edit attorney time entries;
- Fill out expense reports;
- Filing documents in case files;
- Preparing outgoing mail and sorting incoming mail;
- Perform day to day duties of department secretary;
- May be assigned coverage of a particular secretarial absence.
What You'll Bring:
- Min 10 years litigation experience;
- Minimum HS diploma;
- Strong secretarial organizational skills;
- Extraordinary attention to detail;
- Excellent communication and interpersonal skills;
- Ability to work independently and complete a high volume of work in a timely manner;
- Ability to multitask and prioritize assignments while consistently delivering quality work product to both attorneys and clients;
- Proven experience performing under pressure in a fast paced environment, both individually and within a team setting;
- Flexibility to occasionally arrive early or stay late as necessary;
- Proficiency with Microsoft Office 365, Manage Document Management System, Kofax, Best Authority, Aderant, Litera Compare, Big Hand Dictation System and Compulaw;
- Positive attitude, ability to interact well with all support staff, professional staff and clients;
- Holds a current Notary Public commission or will acquire a Notary within the first 6 months of employment;
- Professional demeanor and appearance.