What are the responsibilities and job description for the Legal Administrative Assistant - DC position at SourcePro Search?
SourcePro Search has a fantastic opportunity for a Legal Administrative Assistant, in Washington, DC.
The ideal candidate will have a minimum of 3 years’ experience to be a part of the Administrative Services team, with the ability to commute to the DC office four times a week.
The successful candidate will support attorneys across different levels (Partners/Counsel/Associates) and practice groups in managing their day to day tasks and providing them with administrative support.
If you are looking to work in a friendly, collaborative environment that affords unique opportunities to expand your professional development, this role is for you.
What You'll Do:
The ideal candidate will have a minimum of 3 years’ experience to be a part of the Administrative Services team, with the ability to commute to the DC office four times a week.
The successful candidate will support attorneys across different levels (Partners/Counsel/Associates) and practice groups in managing their day to day tasks and providing them with administrative support.
If you are looking to work in a friendly, collaborative environment that affords unique opportunities to expand your professional development, this role is for you.
What You'll Do:
- Manage and maintain lawyers’ busy schedules and calendars
- Serve as primary point of contact for clients in person and over the phone.
- Provide administrative support to attorneys, including calendaring, drafting correspondence, and filing.
- Prepare engagement letters.
- Proofread client documents and other legal documents, as requested.
- Answer client questions related to the administrative side of the process.
- Maintain good communication with clients, attorneys and staff.
- Prepare client billing and input time entry.
- Schedule travel and meeting arrangements.
- Make, screen and route telephone calls, place conference calls and schedule appointments.
- Create and maintain legal files and indices.
- Set up and maintain files and records.
- Assist attorneys with client outreach and business development needs when requested.
- Assist with overflow work as requested.
- Perform other duties as assigned.
- Three plus years of administrative experience in a Law Firm or Corporate setting
- Proficiency in Microsoft Office Suite required
- Ability to communicate effectively, both orally and in writing with all levels of Firm personnel
- High level of professionalism and excellent customer service skills
- Must take initiative and be a self-starter
- Ability to work independently and as part of a team
- Excellent organizational skills High degree of accuracy and attention to detail
- Ability to multi-task
- Update job knowledge by participating in educational opportunities within the Firm
- Ability to work efficiently and accurately in a fast-paced environment
- Solid time management and prioritization skills
- Ability to work well under pressure
- High level of discretion while working with sensitive information and documents