What are the responsibilities and job description for the Administrative Assistant position at Source Medium?
About Us
We’re an early-stage AI startup focused on building cutting-edge technology that empowers businesses and individuals through intelligent automation. Our team is small but fast-moving, and every team member plays a critical role in shaping the company’s future.
If you’re an organized, proactive, and detail-oriented person who thrives in dynamic environments, we’d love to have you join our team.
Role Overview
As an Administrative Assistant, you’ll be the backbone of our day-to-day operations. You’ll help the team stay organized, manage schedules, support communication between departments, and assist with various administrative tasks across HR, finance, and operations.
This role is ideal for someone early in their career looking to grow in a fast-paced startup environment, learn how a company operates from the inside, and contribute to meaningful work in the AI space.
Responsibilities
- Provide general administrative support to the executive and operations teams.
- Manage calendars, schedule meetings, and coordinate travel arrangements.
- Help organize company documents, maintain internal systems, and ensure files are up to date.
- Assist with onboarding new hires and managing HR documentation.
- Support expense tracking, invoicing, and vendor communication.
- Help prepare internal reports, meeting notes, and presentations.
- Coordinate logistics for company events, meetings, and team offsites.
- Respond to internal and external inquiries in a professional and timely manner.
- Take initiative to identify opportunities to improve operational efficiency.
Qualifications
- Bachelor’s degree.
- At least one year of admin experience.
- Excellent communication and organizational skills.
- Strong attention to detail and time management.
- Proficiency with tools like Google Workspace (Docs, Sheets, Drive, Calendar) and Slack.
- Ability to multitask and prioritize in a fast-paced environment.
- A proactive, “no task too small” attitude with a willingness to learn.
- Interest in startups and/or AI technology is a plus.
Why Join Us
- Work directly with founders and senior leadership.
- Learn the inner workings of a fast-growing tech startup.
- Opportunity to grow into roles within the organization.
- Flexible work environment and supportive team culture.
- Be part of a mission-driven company shaping the future of AI.
Compensation
- Competitive entry-level salary
- Health, dental, and vision benefits (if applicable)
- Paid time off and flexible schedule
- Equity opportunities for long-term team members
Job Type: Full-time
Pay: $70,000.00 - $80,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $70,000 - $80,000