What are the responsibilities and job description for the Administrative Specialist position at SoTalent?
Job Title : Administrative Specialist
Location : Miami, Florida, United States
Job Type : Full Time
Our Client is seeking a detail‑oriented Administrative Specialist to support office and operational teams with a wide range of administrative, billing, and coordination activities.
This role plays a key part in ensuring smooth day‑to‑day operations through effective communication, document management, billing support, and general office administration. The ideal candidate thrives in a fast‑paced, deadline‑driven environment and brings strong organizational and communication skills.
What You’ll Do
- Support office and operations teams with internal and external correspondence
- Initiate written and verbal communication with management and customers, as directed
- Organize and distribute operational and charter‑related information to production and management teams
- Assist with billing issues and accounts payable documentation, as applicable
- Order office, operational, and computer‑related supplies as needed
- Receive, sort, and distribute inbound mail and daily documents (including faxed materials)
- Perform general office duties such as filing, phone routing, and message handling
Qualifications
Education
- High School Diploma or GED required
Experience
- 1–2 years of experience in administrative or clerical roles
Technical & Professional Skills
- Strong proficiency in Microsoft Office, including Excel and PowerPoint
- Ability to work effectively in a fast‑paced, deadline‑driven environment
- Excellent time management and organizational skills
- Strong analytical skills and attention to detail
Communication Skills
- Excellent written and verbal communication skills
Benefits
- Paid time off
- 401(k) with company match
- Company‑sponsored life insurance
- Medical, dental, and vision plans
- Voluntary short‑term and long‑term disability insurance
- Voluntary life, accident, and hospital plans
- Employee Assistance Program
- Commuter benefits
- Employee discounts
- Free hot, healthy meals for unit operations roles