What are the responsibilities and job description for the Administrative Specialist position at Miami BIZ Consultant?
Company Description Miami BIZ Consultant is a visionary business advisory firm dedicated to empowering grassroots entrepreneurs in today’s fast-paced commercial environment. The company specializes in globalization strategies that help small businesses expand, compete, and scale sustainably. By offering practical guidance and strategic insight, Miami BIZ Consultant supports clients in turning local ventures into high-performing enterprises. The culture emphasizes collaboration, innovation, and measurable results. Team members work closely with business owners who are motivated to grow and achieve long-term success.
Role Description The Administrative Specialist is a full-time, on-site role based in Miami, FL. This position supports daily office operations, including managing calendars, scheduling meetings, organizing files, and preparing documents and reports. The role includes greeting visitors, responding to phone and email inquiries, and providing prompt, professional customer service to clients and partners. The Administrative Specialist will assist with basic financial tasks such as invoice tracking, expense recording, and coordinating with external accountants as needed. Additional responsibilities include maintaining office supplies, supporting internal communications, coordinating small events or client sessions, and assisting the consulting team with research and documentation to ensure smooth business workflows.
Qualifications
- Strong Communication and Customer Service skills to interact professionally with clients, visitors, and internal team members.
- Proven Administrative Assistance capabilities, including calendar management, scheduling, document preparation, filing, and office coordination.
- Solid Analytical Skills and basic Finance awareness to support data entry, invoice tracking, and preparation of simple financial summaries or reports.
- Proficiency in common office software (e.g., Microsoft Office or Google Workspace) and comfort with learning new digital tools.
- High attention to detail, strong organizational skills, and the ability to prioritize multiple tasks in a fast-paced environment.
- Ability to work on-site in Miami, FL, maintaining reliability, punctuality, and professional conduct.
- Previous experience in an administrative, office support, or customer-facing role is preferred.
- Associate or Bachelor’s degree in Business Administration, Office Management, or a related field, or equivalent practical experience.