Administrative Assistant

Job Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to support our boutique office operations. The ideal candidate will possess strong office management skills, excellent communication abilities, and proficiency in various computer applications. This role is essential in ensuring smooth daily functions, providing exceptional customer service, and maintaining efficient administrative processes within our organization.

Duties

• Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems with professional phone etiquette
• Perform data entry, filing, and document proofreading to ensure accuracy and organization
• Coordinate calendar management and appointment setting for staff members
• Assist with bookkeeping tasks using QuickBooks and handle basic office management duties
• Provide customer support via phone and email, addressing inquiries efficiently and courteously
• Support personal assistant tasks such as project coordination
• Maintain organized records of client information, correspondence, and office supplies
• Support medical reception duties as needed, including appointment scheduling and patient check-in procedures

Experience

• Prior office experience or administrative experience preferred
• Proven skills in clerical tasks such as typing, data entry, filing, and proofreading
• Experience with front desk operations highly desirable
• Familiarity with QuickBooks, Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), and general computer skills required
• Strong organizational skills with the ability to manage time effectively in a fast-paced environment
• Medical/vision receptionist experience is a plus but not mandatory
• Excellent customer service skills coupled with professional phone etiquette are essential

Pay: $16.00 - $18.00 per hour

Expected hours: 15.0 – 25.0 per week

Benefits:

• Employee discount

Work Location: In person

Salary : $16 - $18