What are the responsibilities and job description for the HR COMPLIANCE SPECIALIST position at Sonny's Enterprises LLC?
Overview
The Compliance Specialist plays a pivotal role in managing the company’s compliance-related functions, particularly in workers’ compensation, drug testing programs, and HRIS updates. This position ensures the company’s adherence to applicable federal, state, and local regulations, promotes a culture of safety and compliance, and collaborates with internal and external stakeholders to maintain best practices. The role also involves policy reviews, compliance reporting, and administrative oversight to support the organization’s legal and regulatory requirements.
Responsibilities
Workers' Compensation:• Manage and oversee the company’s workers' compensation program, ensuring compliance with federal and state regulations.• Track and report all claims and ensure timely resolution in collaboration with insurance carriers and third-party administrators.• Maintain records of workplace injuries and ensure all necessary documentation is complete and compliant with legal requirements.• Work with managers and HR to implement safety measures aimed at reducing workplace injuries.• Advise employees and managers on the claims process and assist with the return-to-work program.• Partner with Workers Compensation Provider as it pertains to workplace injuries and accidents.
Random Drug Testing Administration:• Administer and oversee the random drug testing program, ensuring adherence to applicable laws and company policies.• Schedule and coordinate testing with approved facilities and track compliance.• Maintain confidentiality of test results and ensure they are handled in accordance with relevant regulations and company policies.• Monitor the effectiveness of the program and recommend changes or improvements as needed.• Educate employees on the company’s drug testing policies and maintain proper records.
HRIS System Updates and Compliance:• Collaborate with HR to implement updates related to compliance issues.• Manage internal process for all employee status changes within the HRIS system.
Compliance and Policy Development:• Stay up to date on relevant federal, state, and local regulations related to workers' compensation, drug testing, and HRIS management.• Provide training to employees via our HRIS on compliance-related matters.• Assist in conducting internal audits and preparing for external audits related to compliance issues.• Manager government compliance reporting on a yearly basis.• Partner with Safety on OSHA 300 Logs.
Administrative:• Manage unemployment claims and responses.• Manage requests from outside agencies.• Intake of subpoenas• Intake of verification of employment & wage statements and distributes to appropriate parties.• Other tasks as assigned.
Qualifications
• High School diploma / GED• Degree preferred but not required• Bilingual Spanish/English Preferred
• 2 years HR experience.• 2 years of workers compensation experience.• Familiar with basic HR processes and programs.• Experience managing relationships with third-party vendors such as drug testing labs, claims administrators, or HRIS platforms.
Sonny's Enterprises is the world's largest manufacturer of conveyorized car wash equipment, parts, and supplies. We are the industry leader, recognized and awarded by the International Car Wash Association for innovating new technologies to advance the industry with products proudly designed and built in the USA. Our culture thrives on finding new and better ways to accelerate what’s next. We embrace change and the opportunity it produces to maximize the potential of our most valuable resource — our PEOPLE! We invite you to explore our opportunities and grow your career with us.
We offer 100% employer paid medical plan. Other optional benefit programs are available to our employees and their families which include: 401(k) match, additional medical plans, dental, vision, flex spending account, short-term and long-term disability & life insurance coverage.
EEO Statement
Equal Opportunity Employer
Sonny’s is proud to be an equal opportunity employer and is committed to maintaining a diverse and inclusive work environment. All qualified applicants will receive considerations for employment without regard to race, color, religion, sex, age, disability, marital status, familial status, sexual orientation, pregnancy, genetic information, gender identity, gender expression, national origin, ancestry, citizenship status, veteran status, and any other legally protected status under federal, state, or local anti-discrimination laws.
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