Receptionist & Facilities Assistant

AmLaw 200 firm is seeking a Receptionist and Facilities Assistant. The incumbent plays a key role supporting the firm’s catering, facilities, and day to day operations while ensuring an organized and efficient workplace.

Responsibilities:

• Welcome clients, visitors, attorneys and staff with a professional and courteous demeanor, ensuring a polished and positive first impression.
• Answer and route incoming calls, emails, and inquiries promptly and accurately.
• Escort clients and visitors to appropriate offices or meeting rooms and ensure their comfort.
• Maintain and update visitor logs, and coordinate guest access to office spaces. Maintain up-to-date records on office layout, phone lists, internal maps, and directories.
• Arrange travel, lodging, and dining accommodations for guests and visiting attorneys.
• Provide basic A/V support for meetings; act as liaison with IT and Office Services for equipment and troubleshooting.
• Support administrative and operations teams as needed with general office tasks, new hire coordination, or visitor preparation.
• Support the planning and execution of internal meetings and events.
• Set up and break down catering arrangements, reconfigure furniture, and maintain Hubs, Pantries and kitchen cleanliness and organization.
• Responsible for the budget, purchase and stocking of the office snacks area
• Monitor and restock supplies in the kitchen, café, and pantry areas; assist with the coordination of equipment deliveries and pick-ups.
• Manage the firm’s Conference Room Scheduler and handle reservations for attorneys, clients, and staff.
• Prepare and distribute the weekly/daily Catering/Event Report to Facilities and HR, ensuring all catering needs and bookings are tracked and fulfilled.
• Perform daily walk-throughs to ensure the readiness of conference rooms, common areas, and visitor offices; report issues to Office Services or Operations Management.
• Support Facilities, Administration, HR, and other departments with administrative projects.
• Serve as an active member of the DC Office Emergency Procedures Team.
• Provide back-up administrative support to legal administrative assistants and other departments as assigned.
• Manage building lobby access and pre-check all visitors with building security before arrival.
• Maintain awareness of guest presence and general staff locations to support internal safety protocols.
• Collaborate with Office Services and Facilities teams to ensure smooth operations and promptly report facility issues.

Requirements:

• Bachelor’s degree or equivalent
• 1-2yrs of experience
• Ability to work evenings for events as required

Preferred Skills:

• Experience out of hospitality, or service-related industry

Compensation: $55,000-60,000

Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.