Personal Assistant

The Personal Assistant (PA) provides high-level administrative and organizational support to the Vice President of a medical manufacturing company. This role requires exceptional discretion, attention to detail, and the ability to manage complex schedules and priorities in a fast-paced, regulated environment.

Key Responsibilities:

• Manage the VP’s calendar, meetings, and travel arrangements
• Prepare agendas, reports, presentations, and correspondence
• Screen calls, emails, and requests, prioritizing urgent matters
• Act as a liaison between the VP and internal teams, clients, and external partners
• Coordinate cross-functional meetings (e.g., production, quality, regulatory teams)
• Follow up on action items and ensure deadlines are met
• Maintain confidential files and records
• Handle expense reports, invoices, and budgeting support
• Organize events, site visits, and executive meetings
• Assist with documentation related to regulatory compliance (e.g., FDA, ISO standards)
• Support preparation for audits and inspections
• Prepare status reports and dashboards
• Assist in process improvements and workflow organization
  
  
  

Qualifications:

• Bachelor’s degree in Business Administration or related field (preferred)
• 3–5 years of experience supporting senior executives (experience in healthcare or manufacturing is a plus)
• Strong organizational and multitasking skills
• Excellent written and verbal communication
• Proficiency in Microsoft Office (Excel, PowerPoint, Outlook)
• Ability to handle sensitive information with discretion
  
  
  

Compensation: $70,000-75,000

Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.