Payroll Specialist

The Payroll Specialist supports accurate and timely payroll processing, tax compliance, reconciliations, and regulatory reporting. This role requires strong knowledge of multi-state payroll, payroll tax requirements, and statutory leave programs, along with excellent attention to detail and confidentiality.

Key Responsibilities

• Process biweekly payroll, including hours, earnings, deductions, tax withholdings, and adjustments.
• Manage supplemental payrolls, retroactive payments, manual checks, and payroll corrections.
• Review payroll results for accuracy and compliance with federal, state, and local requirements.
• Support payroll audits, year-end processing, W-2 preparation, and tax reconciliations.
• Ensure accurate federal, state, and local tax setup and withholding for multi-state employees.
• Research and resolve payroll tax notices, discrepancies, and employee inquiries.
• Coordinate tax filings and payments with payroll and tax service providers.
• Monitor payroll requirements related to paid family and medical leave, disability, garnishments, and other mandated deductions.
• Reconcile payroll activity, tax liabilities, benefit deductions, and general ledger entries.
• Maintain accurate payroll records and support monthly, quarterly, and annual close activities.
• Partner with HR and Benefits teams on payroll-related compliance and reporting.
• Identify opportunities to improve payroll processes, controls, and reporting accuracy.
  
  
  

Required Qualifications

• Bachelor’s degree or equivalent combination of education and relevant experience.
• 3-5 years of payroll experience, including payroll tax and compliance responsibilities.
• Experience processing multi-state payroll.
• Strong knowledge of federal, state, and local payroll tax regulations.
• Familiarity with paid leave, disability, garnishments, levies, and other required payroll deductions.
• Experience resolving tax notices, filing discrepancies, and payroll-related inquiries.
• Strong payroll reconciliation, auditing, and analytical skills.
• Advanced Microsoft Excel skills.
  
  
  

Preferred Qualifications

• Certified Payroll Professional (CPP) designation.
• Experience with UKG Pro, Dayforce, Tenrox, or similar payroll systems.
• Experience supporting multiple legal entities or nonprofit organizations.
• Experience with state payroll tax registrations and regulatory changes.
• Experience supporting payroll system enhancements or compliance initiatives.
  
  
  

Compensation: $20-25/hr Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.

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