Full Charge Bookkeeper

Soni Resources is partnering with a client near Whippany, NJ, on the search for a Full-Charge Bookkeeper.

This individual will be responsible for managing accounts receivable and payable, billing, cash flow support, vendor payments, collections, reporting, and office management activities. The ideal candidate is organized, communicative, technologically savvy, and comfortable interacting with employees, customers, and vendors at all levels of the organization.

This role requires someone who can take ownership of the accounting function, identify process improvements, and help streamline workflows within QuickBooks and related systems.

Responsibilities:

Accounts Receivable & Billing

• Manage weekly accounts receivable activities, including generating and distributing invoices.
• Process and monitor approximately 40–120 invoices per week.
• Perform collection efforts through professional follow-up calls and emails.
• Track outstanding balances and maintain accurate aging reports.
• Identify opportunities to improve billing efficiency and accelerate collections.
• Assist in developing and implementing process improvements within the billing cycle.

Accounts Payable

• Manage weekly accounts payable functions.
• Review, process, and code vendor invoices.
• Execute check runs and electronic payments.
• Ensure vendors are paid accurately and on time.
• Take advantage of early payment discounts when appropriate.
• Maintain strong vendor relationships and resolve payment inquiries.

Bookkeeping & Accounting

• Maintain accurate financial records and general ledger transactions.
• Record journal entries and reconcile accounts as needed.
• Demonstrate a solid understanding of accounting fundamentals, including debits and credits.
• Assist with month-end bookkeeping activities and reporting.
• Utilize QuickBooks effectively and identify opportunities to improve system utilization and reporting capabilities.

Office Management & Administrative Support

• Manage office supply inventory and ordering.
• Track employee vacation and PTO balances.
• Support general office operations and administrative functions.
• Assist leadership with ad hoc administrative and operational projects.

Communication & Collaboration

• Serve as a key point of contact for employees, customers, and vendors.
• Communicate professionally and confidently regarding billing, collections, payments, and administrative matters.
• Build strong working relationships across the organization.
• Demonstrate the confidence and professionalism necessary to address difficult conversations when required.

Qualifications:

• 3 years of bookkeeping, accounting, or related financial administration experience.
• Experience managing both Accounts Receivable and Accounts Payable functions.
• Working knowledge of bookkeeping principles, including debits, credits, and general ledger accounting.
• Experience with QuickBooks.
• Intermediate proficiency in Microsoft Excel.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines independently.

Compensation: $60,000 - $70,000

Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.

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