AP Specialist

The Accounts Payable Specialist is responsible for managing the company’s accounts payable process, ensuring invoices are accurately processed and paid on time. This position works closely with vendors, purchasing, accounting, and internal departments to maintain accurate financial records and resolve payment issues.

Key Responsibilities

• Process invoices, expense reports, and payment requests accurately and efficiently.
• Match invoices to purchase orders, receiving documents, and supporting documentation.
• Enter and code invoices into the accounting system.
• Verify vendor information and maintain accurate vendor records.
• Reconcile vendor statements and resolve discrepancies.
• Prepare and process weekly or scheduled check, ACH, and electronic payments.
• Respond to vendor and internal inquiries regarding invoices and payments.
• Research and resolve discrepancies related to pricing, quantities, and duplicate invoices.
• Assist with month-end and year-end closing activities.
• Reconcile accounts payable subledger to the general ledger.
• Maintain organized electronic and paper records.
• Assist with 1099 preparation and other year-end reporting requirements.
• Ensure compliance with company policies and internal controls.
• Provide support for audits and other accounting projects as needed.
  
  
  

Qualifications

• 2 years of accounts payable or general accounting experience preferred.
• High school diploma or equivalent required; accounting coursework or degree preferred.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Strong communication and problem-solving abilities.
• Proficiency with Microsoft Excel and Microsoft Office.
• Experience with an ERP or accounting system preferred.
• Ability to manage multiple priorities and meet deadlines.
  
  
  

Preferred Skills

• High-volume invoice processing
• Three-way matching
• Vendor reconciliation
• ACH and check processing
• General ledger reconciliation
• 1099 processing
• Expense reporting
• Month-end close
• ERP/accounting software experience
  
  
  

Compensation: $25-28/hr Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.