ACCOUNTING SPECIALIST

Sonderen Packaging is a third-generation family-owned complete folding carton manufacturer which means we employ quality, precision, consistency, and total product satisfaction from the design of the carton to pre-press to the finished carton. Using custom inks, hard surface coatings, and die-cut options, packages are both vibrant and highly durable. 

Why work for us?

Join an exciting team who takes pride in what they do and in seeing our quality products on the store shelf. A team who loves to laugh, joke, and celebrate success with each other and our families. We give back to our community, work hard and play hard, and that is what it’s all about. Are you up for the challenge?

What We Have to Offer:

Employees are our top priority at Sonderen Packaging. Working is here not just a job but a place to call home. Below is a summary of some of our great benefits:

• Competitive wages 
• Signing Bonus - $500 if eligible
• Quarterly Metric Bonus potential
• 4 Health Insurance Plans to choose from (each inclusive of Vision)
• Dental Insurance 
• Employer sponsored Basic Life and Accidental Death & Dismemberment (AD&D)
• Supplemental Life Insurance 
• Flexible Spending and Health Savings Accounts
• Vacation, Sick, and 8 Paid Holidays
• Referral Bonus – Up to $500 if eligible

We are seeking a detail-oriented and proactive Accounting Specialist to support the day-to-day accounting and finance operations of our organization. 

SUMMARY

The primary purpose of the Accounting Specialist is to support the day-to-day accounting operations of the company by performing a variety of accounting, accounts receivable, financial reporting, and other finance-related duties as assigned. This role assists the Director of Finance in maintaining accurate financial records, ensuring timely processing of transactions, and supporting compliance with applicable laws, regulations, and company policies.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Please note that this list is ILLUSTRATIVE only and is not a comprehensive listing of all functions and duties performed by an incumbent in this role. Duties and responsibilities may include but are not limited to the following:

• Prepare, generate, and distribute customer invoices in accordance with contractual terms and pricing agreements; monitor accounts receivable collections, including reconciling customer accounts and following up on past due balances.
• Maintain accurate customer master data in the ERP system including payment terms, credit limits, billing addresses, and tax settings.
• Verify billing accuracy, including quantities, pricing, tax, freight, and discounts.
• Respond to customer inquiries regarding invoices, payments, and account status.
• Coordinate with Sales, Shipping, and Operations to confirm deliveries and resolve disputes.
• Posts customer payments including checks, ACH, and credit card transactions into Sage.
• Maintain accurate and up-to-date accounts receivable records and prepare monthly statements and aging reports.
• Reconcile invoices, prepare reports and journal entries, and support month-end and year-end close activities.
• Maintain organized and accurate financial records and supporting documentation in accordance with company policies and retention requirements.
• Assist with maintaining and updating the general ledger, including preparing journal entries, performing account reconciliations, and supporting month-end close processes as assigned.
• Serves as the subject matter resource for payroll compliance, including monitoring and interpreting federal, state, and local payroll tax laws and regulatory updates.
• Ensures payroll tax tables, system configurations, and payroll-related compliance setts are accurate and up to date within the payroll system and/or with the payroll service provider.
• Coordinates with external payroll vendors and tax agencies to resolve payroll tax notices, discrepancies, and inquires.
• Provides support and escalation support to HR staff responsible for payroll processing within the HRIS.
• Review quarterly and year-end payroll tax filings, including W-2 and 1099 forms, and ensure timely and accurate processing.
• Provide information and documentation requested by external auditors or other third parties in support of annual reviews or audits.
• Maintain regular and predictable attendance; must be able to work overtime when required. 
• Follow safety procedures and practices to ensure a safe working environment for all employees.
• Perform all work duties and activities in accordance with company policies, practices, and core values.
• Perform other duties as assigned.

Secondary Duties

• Fill in for receptionist at the front desk in the event of absence(s).
• Serve as backup for payroll processing including reviewing time records, verifying pay adjustments, and assisting with payroll data entry.
• Assist with various company events including, but not limited to, company winter party planning, annual summer picnic, and internal silent auction and fundraising event.
• Provide various content information for company newsletter as requested by owners.

This position is on-site. 

COMPENSATION: The hiring range for this position is $25.00 - $30.00/hr. DOE.

PHYSICAL DEMANDS

• Continuously sit and/or stand
• Occasionally bend and twist at the head, neck and waist
• Occasionally stoop, squat and kneel
• Ability to lift and carry up to 20 lbs. on an occasional basis
• Occasionally climbs stairs
• Sufficient clarity of speech and hearing, or other communication capabilities to communicate effectively
• Sufficient manual dexterity to operate computers, copy machines and scanners, phones, and other office equipment
• Sufficient vision to review and read documents, reports, and other job-related information, and observe signage in the plant

WORKING CONDITIONS

• Work is generally performed in a climate-controlled office environment with minimal noise but at times will be in the manufacturing areas with loud and excessive noise.
• Occasional overtime may be required during month-end, year-end, or payroll processing cycles.
• Travel may be required on a rare occasion

QUALIFICATIONS

KNOWLEDGE OF:

• Basic accounting principles and practices.
• Basic GAAP standards
• General ledger accounting and reconciliation procedures
• Accounts receivable processes and financial recordkeeping.
• IRS payroll tax requirements and state payroll laws.
• Payroll processing and payroll-related compliance requirements.
• HRIS or payroll systems with employee self-service platforms.
• Microsoft Office Suite with strong Excel skills
• Office procedures, record retention, and confidentiality standards.

SKILL IN/ABILITY TO:

• Read, write, speak and comprehend the English language
• Explain technical or system-related information clearly to non-technical users.
• Maintain confidentiality while handling employee and payroll-related information.
• Troubleshoot discrepancies and ensure data accuracy.
• Analyze discrepancies and resolve issues independently.
• Prepare accurate financial records, schedules, and reports.
• Act with integrity and maintain ethical approaches and practices
• Maintain a cooperative and positive attitude when working with colleagues.
• Approach interpersonal challenges with professionalism and a solution-oriented mindset.
• Manage multiple tasks, meet deadlines, and maintain a high level of accuracy and attention to detail.
• Communicate effectively with internal and external contacts.
• Perform the essential functions of the job with or without reasonable accommodation.

EDUCATION AND EXPERIENCE:

• Associate’s Degree or higher, strongly preferred, and
• 3 years of accounting or finance experience; or
• Any combination of education, training, and/or related experience that would allow a person to successfully perform the essential functions or the job.
• Familiarity with ERP or accounting systems; Sage 50 experience strongly preferred

This position description should not be interpreted as all-inclusive. It is intended to identify the essential functions and requirements of this job. Employees may be requested to perform job-related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this position will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the employee/applicant unless doing so would cause undue hardship.

Salary : $25 - $30