Operations Coordinator

Our client is looking to hire an Operations Coordinator. The Operations Coordinator is responsible for supporting the efficient day-to-day operations of the office by managing a variety of administrative tasks, coordinating office events, and responding to facility-related requests. This role serves as a key point of contact for employees, vendors, and facility services, ensuring the smooth execution of office events, handling work orders, and overseeing routine office administration.

This is an in-person opportunity located in La Jolla, CA, with operating hours from 8:00 a.m. – 4:30 p.m., Monday through Friday. The position will be primarily based at the front desk of our headquarters. The ideal candidate will be dependable, flexible, punctual, and possess a can-do attitude. You must be able to work independently under deadlines, prioritize your workload, and maintain a professional appearance, taking your role as the "first contact" ambassador seriously.

• Salary: $55-70k/yr
  
  
  

Responsibilities:

• Serve as the first point of contact for visitors, providing professional and friendly service.
• Manage incoming calls and inquiries, directing them appropriately.
• Organize and distribute mail and packages from delivery services.
• Maintain office supplies and kitchen stock, researching and selecting vendors for best pricing.
• Assist in onboarding new employees by setting up office access and equipment.
• Ensure office common areas (e.g., kitchens, conference rooms) are clean and well-stocked.
• Draft and update internal signage, building notices, and announcements.
• Plan, organize, and execute corporate events, meetings, and assist with conferences.
• Coordinate event logistics including catering, venue setup, and equipment.
• Source and negotiate with vendors, ensuring quality service and cost-effectiveness.
• Track event expenses, manage budgets, and provide financial updates.
• Oversee guest registration, check-in, and ensure a smooth attendee experience.
• Ensure proper communication of event details to stakeholders.
• Manage corporate meeting space schedules to avoid conflicts.
• Act as the main contact for vendors, security, and building management.
• Oversee building systems (HVAC, plumbing, security) to ensure proper functionality.
• Coordinate maintenance requests and troubleshooting for office equipment.
• Review and approve vendor invoices, researching new vendors as needed.
• Ensure regular inspections and maintenance of office spaces and equipment.
• Handle facility-related emergencies and coordinate solutions.
  
  
  

Required Qualifications:

• Associate's or Bachelor’s Degree
• 3 years of experience in operations, office administration, or event coordination; facility coordination experience is a plus.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Strong written and verbal communication skills for coordinating with teams, vendors, and guests.
• Experience in vendor relationship management and cross-functional collaboration.
  
  
  

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.