What are the responsibilities and job description for the Executive Assistant, Investor Relations position at Solomon Page?
Well-known and highly respected billion-dollar global investment management firm is seeking a new Full-Time/Permanent Executive Assistant to support its Investor Relations team in NYC. This role sits within a fast-paced Investor Relations group, supporting a team that works closely with institutional investors around the world. This individual will play a critical role in maintaining seamless operations, coordinating investor communications, managing complex scheduling, and supporting large-scale investor events and roadshows. Candidates must have a minimum of 2-4 years of experience working as an executive assistant, within financial services (strongly preferred/required) and with 1 year of related client service experience (preferred), and a Bachelor’s degree is required. Ideal candidates should be polished and professional, proactive, detail-oriented, organized, flexible, eager/motivated, able to manage multiple priorities, accustomed to working in a fast-paced environment, comfortable working with senior professionals and external investors, and possess excellent interpersonal and communication skills (both verbal and written). This is an exceptional opportunity to join a world-class organization known for its disciplined investment approach, collaborative culture, and long-term success across global markets!
The Solomon Page Distinction
Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve.
About Solomon Page
Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
Opportunity Awaits.
- Salary depends on experience (90-120k base) plus BUILT-IN paid overtime (approx. 30-40k just by working your normal day!) plus discretionary bonus eligibility. AMAZING, comprehensive benefits – medical/dental/vision/etc., complimentary breakfast & lunch, on-site gym access, and much more.
- Hours are 8:00am-6:00pm, with flexibility as needed. Hybrid work schedule (3 days in office / 2 days remote; Tuesday – Thursday in office; Monday & Friday remote).
- Provide comprehensive executive administrative and client-facing support to the Investor Relations team.
- Manage complex calendars across multiple time zones and coordinate internal and external meetings.
- Serve as a point of contact for investor scheduling and communications.
- Prepare and coordinate materials for meetings, calls, and follow-ups.
- Coordinate conference room logistics, catering, and meeting setup.
- Maintain and update team conference calendars.
- Coordinate travel arrangements, itineraries, and event registrations for team members.
- Prepare and reconcile expense reports.
- Provide backup phone coverage and support other administrative staff as needed.
- Assist with special projects and team initiatives.
- Maintain and update the firm’s CRM database system, including client contact records and distribution lists. Track and input meeting details and investor interactions.
- Assist with investor inquiries and administrative requests.
- Support preparation of due diligence questionnaires and other investor materials.
- Process and manage access requests for the firm’s secure data-sharing platform.
- Help coordinate quarterly investor meetings, conferences, and global roadshows.
- Minimum 2–4 years of experience as an Executive Assistant or Administrative Assistant, ideally working within financial services.
- Prior client service or investor-facing experience preferred.
- Bachelor’s degree required.
- Exceptional attention to detail and strong organizational skills.
- Excellent written and verbal communication abilities.
- Ability to manage multiple priorities and work effectively under pressure.
- Professional demeanor when interacting with senior executives and external investors.
- Demonstrated discretion and ability to handle confidential information.
- Highly collaborative team player with a proactive mindset.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Experience with CRM systems (Backstop or similar) a plus.
The Solomon Page Distinction
Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve.
About Solomon Page
Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
Opportunity Awaits.