Executive Assistant, Human Capital

A Well-known Global Investment Banking Advisory Firm in Midtown Manhattan is seeking a new Executive Assistant to support two top-level executives in their Human Capital Group. Candidates must have a minimum of 5-8 years of applicable administrative experience, ideally working in financial services or within a human capital/HR-related department, and a Bachelor’s degree is required. The ideal candidate is a highly motivated, proactive, and detail-oriented individual with a strong work ethic and excellent problem-solving skills. They should also be accustomed to working in a very busy, fast-paced, and ever-changing environment with a focus on client-service. This is great opportunity to work for really busy executives and be “in on the action” at an extremely reputable financial services firm!

• Salary depends on experience (90-110k base), plus paid overtime (approx. 15-20k) and discretionary bonus eligibility (approx. 10-15%).
• Hours: 9:00am – 6:00pm, with flexibility as needed. Hybrid work schedule (4 days in-office / 1 day remote).
  
  
  

Responsibilities:

• Responsible for extensive calendar management, proactively prioritizing a constantly evolving schedule to keep the Co-Head and MD on track as well as monitoring calendars for the Managing Directors and Directors.
• Anticipate and resolve potential scheduling/logistical conflicts with an appropriate sense of urgency and professionalism.
• Act as gatekeeper for the Co-Head and MD; diligently screen and answer phone calls and respond to internal/external inquiries as necessary to maximize time of managers.
• Handle confidential materials for the HCG team with the utmost degree of care, integrity, and discretion.
• Ability to liaise frequently with other departments within the firm to coordinate conference calls and meetings, as well as troubleshoot daily issues for the HCG team.
• Prepare and process expense reports utilizing Workday.
• Coordinate domestic and international travel arrangements (not heavy) as needed.
• Provide additional administrative support, including copying, filing, scanning, printing, preparing materials for internal meetings, setting up video conferences, booking conference rooms, ordering food/drinks, etc.
• Participate in various ad-hoc projects and perform other duties as assigned.
  
  
  

Required Qualifications:

• Minimum 5-8 years of applicable administrative experience, ideally working in financial services or within a human capital/HR-related department.
• Bachelor’s degree required/strongly preferred.
• Punctual, organized, and extremely detail-oriented.
• Excellent analytical, time-management, and organizational skills; flexibility and ability to manage several priorities/projects in a very busy, fast-paced environment.
• Superior communication and interpersonal skills – both written and oral – with the ability to develop strong working rapport with employees at all levels of the firm
• Strong team player with positive attitude and willingness to assist with all assigned duties.
• Proficiency in Microsoft Office suite (especially Outlook, Excel, PowerPoint, and Word).
• Someone who knows to give reminders to executives before their meetings start to ensure they are on time, give breaks between meetings, etc.
• Someone who is “one step ahead.” Calendars are always changing – person needs to follow up with executive to make sure that things need to be moved around to accommodate so they’re not running late the whole day.
• Sensitivity to confidential matters.
• Familiar with operating as part of a global team.
• Sound judgment – knowing when to escalate an issue combined with a willingness to be flexible and pragmatic when appropriate.
• Independent and strategic thinker.
  
  
  

If you meet the required qualifications and are interested in this role, please apply today.

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