Office Manager- Allentown

Who Are We?
J.P. Mascaro & Sons is a locally owned and operated private family-owned company who has been experiencing record growth and success. In 1964, it started with one truck. We have grown into one of the largest, most successful fully integrated solid waste companies serving the mid-Atlantic area. We started with a business plan 1964 that remains unchanged today: serve your customers well, treat your employees as family, and work hard. 

Come Join Our Family!

Our Lehigh Valley Division, located in Allentown, PA, is currently searching for an Office Manager!

What You Will Do:

• Establishes and maintains files and filing systems in accordance with the Divisions policies and procedures.
• Responsible for all Division employee files, to include accurate attendance records- all files are electronically maintained in the current HR Software system.
• File all disciplinary documentation and ensure it’s entered into the HR software system timely.
• Data entry and reporting.
• Back up Dispatchers completing Work Orders as required
• Coordinate and track the flow of invoices through the Division including making sure proper approvals are obtained and that all invoices are submitted to Corporate Accounts Payable each week.
• Timely and accurately report all accidents and workers’ compensation claims.
• Answer customer service calls and train office personnel on proper phone procedures.
• Completion of accurate payroll records for submission to the corporate payroll department no later than the deadline set by the Payroll Manager.
• Recruit all assigned roles from phone screen to onboarding per process as determined by the Director of Human Resources.
• Complete new hire orientation per the process.
• Ensure new hires complete Work Opportunity Tax Credits in the form’s entirety the day they are onboarded 
• Complete discipline and attendance logs timely and accurately, ensure termination documents (inclusive of voluntary quit forms) are uploaded into the HR software system prior to termination. 
• Respond to emails and requests timely, acknowledging emails and requests within 24 hours
• Special projects and other job duties as assigned.

You Have/Are:

• Two (2) to Three (3) years of Office Management experience preferred. 
• Two (2) to Three (3) years of supervisory experience required. 
• Bachelor's degree in business administration or related field preferred
• Excellent organization and verbal/written communication skills
• Strong sense of accountability
• Ability to recognize and meet deadlines
• Experience with computers and scheduling
• Experience with construction software is a plus
• Strong work ethic with the ability to work independently in a fast-paced environment.
• Excellent verbal and written communications skills and strong interpersonal skills.
• Must be organized and motivated to succeed with the ability to prioritize multiple tasks.
• Strong skills related to Microsoft Office software products

We Offer:

• Competitive Salary 
• Health Insurance
• Life Insurance
• 401K with Company match
• Eligible for Annual Bonus
• A fun, family environment 
• and much more!!

ENVIRONMENTAL JOB REQUIREMENTS AND WORKING CONDITIONS: 
The work environment and physical working characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions: 

• Must be able to remain in a stationary position 50% of the time
• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery 
• Sedentary office environment 
• See Physical Demands checklist

For over 40 years, our motto has been "If it's service, it's us". We cannot meet the goals of our company if we do not satisfy our customers’ needs first. Our existence is dependent upon them. Our employees are our greatest asset. We invest in the growth and success of our employees. 

For more information about the company, please visit our website at www.jpmascaro.com.

An Equal Opportunity Employer! We prohibit discrimination and harassment of any kind based on age, race, color, sex, gender, gender preference, sexual orientation, national origin, religion, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local, state and federal laws. 

We make reasonable accommodation for individuals with disabilities to apply for employment. Contact the Human Resources Department ONLY if you wish to request an accommodation.