What are the responsibilities and job description for the Admin & Event Coordinator position at Sole Heir Society?
Sole Heir Society is seeking a reliable and organized Administrative & Event Coordinator to support operations and assist with the planning and execution of community-centered events. This part-time, hybrid role is ideal for someone who enjoys organization, coordination, and gaining hands-on experience in events, operations, and creative community building.
This role combines remote administrative work with in-person support during scheduled events and select meetings in NYC/NJ.
Responsibilities- Provide administrative support including scheduling, email coordination, and task organization
- Assist with event planning, logistics, and on-site coordination
- Communicate with venues, vendors, and partners as needed
- Maintain organized files, documents, and trackers across internal systems
- Support content and asset organization in collaboration with the Creative Director
- Assist with research, planning, and preparation for upcoming events and programming
- Google Drive
- Monday.com
- Notion
- Mailchimp
- Squarespace
(Familiarity with these tools is a plus; training will be provided as needed.)
Work Schedule & Model- Approximately 6–10 hours per week, depending on programming needs
- Hybrid structure:
- Remote work for administrative and coordination tasks
- In-person support required for events and select meetings
- Occasional evenings or weekends for events
- Transportation to and from events may be compensated when applicable
- $21.50/hour
- Paid training and onboarding meetings
- Flexible part-time schedule
- Opportunities for professional and personal development, including:
- Attending events and industry gatherings
- Conducting research related to events, community building, and creative programming
- Gaining hands-on experience in event operations and systems
- Strong organizational and communication skills
- Reliable, proactive, and detail-oriented
- Comfortable learning and using digital tools and systems
- Interest in events, community building, or creative operations
- Ability to commute to NYC/NJ for in-person events
Salary : $22