What are the responsibilities and job description for the Administrative Assistant position at Solaren Risk Management LLC?
We are seeking a highly organized, positive, and professional full-time Administrative Assistant to support our team. If you have a strong work ethic, excellent communication skills, and thrive in a dynamic environment, we want to hear from you!
Key Responsibilities:
- Phone and Visitor Management: Answer and direct calls in a friendly, professional manner; take accurate messages as needed. Greet visitors warmly, answer questions, and ensure a positive experience.
- Reception and Office Maintenance: Maintain a clean and welcoming reception area and common spaces at all times.
- Office Equipment & Technology: Operate standard office equipment (copiers, projectors) and software, including the Microsoft Office Suite.
- Document and File Management: Organize and maintain both electronic and physical files, including personnel and other important documents.
- Support for Presentations and Reports: Assist in preparing presentations, reports, and documents for meetings.
- Record-Keeping: Keep detailed records of visitor logs, phone calls, messages, incoming and outgoing emails, and mail.
- Mail and Delivery Management: Receive deliveries, sort, and distribute incoming mail. Manage outgoing mail and packages.
- Supply Inventory: Take inventory of office supplies and submit orders for replenishment when necessary.
- Meeting and Travel Coordination: Maintain the company calendar, schedule meetings, arrange logistics (location, Zoom/Teams links, lunch orders). Organize travel arrangements, including flights, hotels, and rental vehicles.
- Document Verification: Review and verify documents for accuracy and compliance with company policies and procedures.
- Legal Assistance: Assist with legal research by searching documents to answer inquiries and compiling relevant records.
- Additional Administrative Support: Perform other tasks as needed to support management and ensure smooth office operations.
Who We're Looking For:
- Experience: Minimum two years administrative support experience
- Communication: Strong written and verbal communication skills
- Tech Savvy: Proficient in Microsoft Office Suite and general office equipment
- Organized & Detail-Oriented: Ability to handle multiple tasks, prioritize effectively, and maintain a high level of attention to detail.
- Adaptability: Capable of maintaining composure under pressure in a fast-paced environment.
- Professionalism: A positive, professional attitude with a strong work ethic.
- Education: High school diploma required; additional qualifications are a plus.
Job Type: Full-time
Pay: $45,440.00 - $65,940.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Education:
- High school or equivalent (Preferred)
Experience:
- Customer service: 2 years (Preferred)
Ability to Relocate:
- Mount Juliet, TN 37122: Relocate before starting work (Required)
Work Location: In person
Salary : $45,440 - $65,940