What are the responsibilities and job description for the Administrative Assistant position at Softpath System?
Duration: 06 Months
Shift Timings:8am-5pm
Job Description:
Provides administrative support to either a team or individual. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing.
OVERVIEW
4 to 5 years of experience. Involved in a variety of administrative duties involving judgment in the application of relatively standardized administrative precedents, policies, and procedures.
DUTIES
· Badge access (onboarding and changes) – requires 1-3 hours a day because we get several emails statewide, they would follow a process and would be given access to the program (highly confidential)
Office equipment:
- Surplus process of equipment – this could be taking equipment to surplus to be used elsewhere or heavy trash
- Managing supplies in general around the office (extra, layoffs, etc.)
- Office furniture and desk chair orders – ordering, procurement
Office supplies:
- Ordering, managing and keeping organized
- Copier maintenance and toner supply
- Organize semi-annual office clean up
- Assist Finance with asset management review
- Assist staff with administrative questions and internal processes (backup to Alley)
- Coordinate with Alley to configure workspace and meeting logistics
Meeting Space & Facility Coordination:
- Manage two conference room reservation calendars
- Coordinate meeting space reservations
- Ensure rooms are available and prepared for meetings
- Troubleshoot scheduling conflicts
Staff Onboarding Support:
- Support onboarding coordination for new staff members
- Assist with workspace setup and office logistics
- Help new employees navigate office procedures and resources
Serve as Backup to Executive Assistant:
- Calendar coordination support
- Meeting preparation assistance
- Document preparation and administrative tasks
Disclaimer: Softpath System, LLC is an Equal Opportunity/Affirmative Action Employer committed to diversity in our workforce. We are dedicated to attracting and retaining the best-qualified people available, without regard to race, color, religion, national origin, gender, sexual orientation, age, disability or status as a veteran of the Armed Force.
Work Location: In person