What are the responsibilities and job description for the Executive Administrator position at Soft Tech Consulting?
Overview
MUST BE US CITIZEN or PERMANENT RESIDENT/GREEN CARD HOLDER
ONSITE - BETHESDA, MD
Soft Tech Consulting is seeking a highly motivated, self-directed individual to fill the role of Executive Administrator. The selected individual will join a collaborative team environment where they will provide expertise and guidance for project leadership. The Executive Administrator plays a key role in client relations, working as the primary point of contact. Key to the success of this position is the successful delivery of projects and effective communication to all levels of staff for reporting project status.
Responsibilities
The contractor shall support, all activities in support of OCIO Executives with the following tasks:
- Schedule and maintain the calendars for the Chief Information Officer (CIO), Deputy CIO, Chief Information Security Officer (CISO), and Deputy CISO
- Track actions/data calls needing for the Chief Information Officer (CIO), Deputy CIO, Chief Information Security Officer (CISO), and Deputy CISO signature(s)
- Staff the OCIO Leadership Team meetings including capturing meeting actions
- Coordinate daily calendars of executive leadership for OCIO
- Plan and facilitate appointments and events
- Act as the point of contact between executive leadership and employees/clients
- Create regular reports and update internal databases
- Make travel arrangements
- Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff
- Respond promptly to managers’ queries
- Facilitate internal communication (e.g. distribute information and schedule presentations)
- Serve as ITAS timekeeper
- Serve as SAAVI liaison; Receive email notifications for tasks, acquire task assignments, summarize assigned tasks, and forward tasks with the required action to designated Reviewers.
- Suggest more efficient ways to run the office and troubleshoot malfunctions
- Keep a tracker for review with the leadership team.
Qualifications
- Bachelor’s degree;
- 5 years of related experience required in working in an executive assistant role supporting C-level executives
- Advanced proficiency in Microsoft Office (Teams, Outlook, Word, Excel, and PowerPoint) and other communications platforms (e.g., Zoom)
- Ability to communicate effectively and professionally
- Excellent organizational skills with an ability to think proactively and prioritize work
- Familiarity with online calendars, cloud systems, and ERPs
About Us
Soft Tech Consulting, Inc. is a woman and minority-owned business headquartered in Chantilly, VA. With contracts in both the public and private sectors in the DC metro area and across the country, Soft Tech is an organization made up of highly successful and talented Information Technology professionals offering enterprise class solutions for any size organization at great value. Soft Tech’s mission is to help government organizations design, implement, and maintain mission critical Information Technology solutions. By focusing jointly on our employees and our customers, we are able to achieve our mission by providing each and every one of our customers with continuous quality customer support. Soft Tech Consulting, Inc. is an Equal Opportunity Employer.