University Programs Specialist

University Programs Specialist

Pay Range: $60,000-$68,000

This is a hybrid position that is based in our Chicago/O’Hare Area office. Applicants must live within a 100-mile radius of home office to be considered for the role.

Your Purpose: supports and coordinates university programs and academic initiatives within the Education department, with responsibility for the University-Earned Credit (UEC) program, SOA testing program, Centers of Actuarial Excellence (CAE), Actuarial Teaching Conference (ATC), and University Outreach program. This role reports to the Manager, University Programs, and works closely with Education staff and other departments to ensure effective coordination of university-related programs.

What You’ll Do:

University-Earned Credit (UEC) Program:

• Support the UEC Oversight Committee, including meetings, site visits, communications, and reports
• Serve as primary contact for External Examiners (EEs) and Exam Reviewer Pool (ERP), including training, relationship management, and report review
• Coordinate logistics and maintain systems (e.g., Monday.com) to support UEC operations

SOA Testing Program:

• Liaise with vendors and universities, address escalated issues, and manage exam materials

Academic Events & Conferences:

• Coordinate the Actuarial Teaching Conference (ATC) and other academic events, including logistics, speakers, registration, marketing, and sponsorship support
• Assist with international events and process attendee reimbursements as needed

Centers of Actuarial Excellence (CAE) Program:

• Support the CAE Evaluation Committee and Appeals Board
• Coordinate and participate in site visits, including logistics and reporting

University Engagement:

• Build and maintain relationships with faculty, students, and stakeholders
• Share SOA announcements and materials in collaboration with the Engagement Division
• Represent Education in outreach visits and events

General Support:

• Assist with data collection and report preparation for the Manager, University Programs
• Perform additional tasks as assigned

What You’ll Need:

• Bachelor’s degree required
• 3–5 years of administrative experience, ideally in an association, university, or educational/training environment
• Strong project management, organizational, and communication (oral and written) skills
• Demonstrated diplomacy, professionalism, and ability to represent the organization effectively
• Proficient in Office 365; able to work independently
• Skilled at building relationships with senior volunteers and university contacts
• Comfortable presenting to diverse audiences

What We Offer:

• Competitive Compensation: We understand the value of your contributions, and we ensure that you are rewarded competitively for your skills and dedication.
• Generous Paid Time Off: Achieve a work-life balance with ample paid time off, giving you the flexibility, you need for personal and family responsibilities.
• Professional Development: We invest in our team's growth. Take advantage of opportunities for continuous learning and career advancement, including tuition reimbursement and continuing education funding.
• Health and Wellness: Your well-being is important to us. Enjoy access to comprehensive health benefits, wellness programs, including our Employee Assistance program (EAP) and wellness reimbursement.
• Disability Coverage: Gain peace of mind with our comprehensive disability coverage, including life, short-term, and long-term disability benefits.
• Retirement Planning: Secure your future with our 403(b) plan and generous employer contribution.
• Maternal/Paternal Leave: Embrace parenthood with confidence, knowing that we've got you covered every step of the way. Our maternal/paternal leave policy is designed to give you the time you need to bond with your newest family member without worrying about work.
• Flexible Work Environment: Embrace a flexible hybrid environment that supports your productivity and work-life balance.
• Diversity and Inclusion: We celebrate diversity and foster an inclusive workplace where everyone's unique perspectives are valued.

The SOA will provide equal opportunity to all employees and applicants for employment regardless of actual or perceived race, color, religion, age, sex, pregnancy, national origin, ancestry, disability (mental or physical), genetic information, military or veteran status, marital status, order of protection status, gender identity, sexual orientation or any other category protected by applicable law. Such action shall include but is not limited to: initial consideration for employment; job placement and assignment of responsibilities; performance evaluation; promotion and advancement; compensation and fringe benefits; training and professional development opportunities; formulation and application of human resource policies and rules; facility and service accessibility; and discipline and termination.