Talent Coordinator

Company Description

Society 18 is an influencer management and marketing agency that champions diversity and inclusivity by representing multiethnic and multicultural influencers and talent. The agency focuses on telling impactful and meaningful cultural stories through its work. Society 18 is committed to creating a platform for representation that drives authentic engagement and change within the industry.

Role Description

The Talent Coordinator plays a critical role in supporting the Talent Management team across campaign execution, internal organization, and creator relations. The Talent Coordinator will manage day-to-day campaign logistics, maintain talent and brand communication, oversee internal trackers, assist with negotiations follow-up, and support a dedicated roster of creators alongside the Talent Managers at Society 18. This position is ideal for someone detail-oriented, proactive, highly organized, and passionate about influencer marketing, creator partnerships, and operational excellence.

• Full-time
• Remote/Hybrid - Must be based in NYC or LA

Key Responsibilities

Campaign Management:

• Manage the full cycle of influencer campaigns from start to finish, including timelines, briefs, briefing calls, and ongoing brand/agency communication.
• Handle contracting and invoicing communications in partnership with the Talent Manager.
• Track incoming brand requests and accurately log opportunities in internal systems (Airtable).
• Collect campaign analytics and prepare post-campaign performance reports.
• Ensure timely follow-ups on all negotiations via Airtable and maintain updated statuses.

Talent Support:

• Support a designated roster of talent with day-to-day needs.
• Collect and maintain updated screenshots and performance analytics for each creator.
• Maintain media kits and details for talent in July 
• Pull rates, stats, media kits, and relevant documentation for pitches and negotiations.
• Assist with new talent onboarding (bios, permissions, assets, headshots, etc.).
• Schedule meetings and send calendar invites for talent managers and talent.
• Maintain reminders for key dates, including talent birthdays and campaign deadlines.
• Support Talent Managers on talent calls (strategy calls, content calendar calls, etc). 

Internal Systems & Organization:

• Maintain internal CRM, calendars, campaign trackers, and SOW documentation.
• Update pitching tracker and support outbound pitching efforts for talent.
• Keep internal Airtable records accurate, clean, and up-to-date.
• Record and distribute notes from brand and agency calls.

Administrative & Inbox Support:

• Assist with inbox management, including drafting replies and organizing inquiries.
• Monitor internal communication chains to ensure no tasks fall through the cracks.
• Provide general administrative support to the Talent Management team as needed.

Qualifications

Required:

• 1–2 years of experience in influencer marketing, talent management, social media, PR, or a related field.
• Strong organizational skills with the ability to manage multiple deadlines simultaneously.
• Excellent verbal and written communication skills.
• High attention to detail and strong accuracy in managing data and tracking.
• Proficiency with Outlook and Google Workspace (Docs, Sheets, Calendar).
• Experience working with CRMs, project management tools, or databases (Airtable a plus).
• Ability to take initiative, problem-solve, and communicate effectively with internal and external partners.
• Professional, positive attitude and ability to maintain discretion with sensitive information.

Preferred:

• Prior experience working with creators, talent managers, or influencer agencies.
• Familiarity with social media metrics, analytics, and platform best practices.
• Comfortable managing client-facing communications.
• Experience with Slack, Notion, Airtable, or similar tools.
• Interest in beauty, lifestyle, entertainment, or multicultural storytelling is a plus.

What we're looking for

• A strong communicator who thrives in a fast-paced, collaborative environment.
• Someone who is dependable, proactive, and solutions-oriented.
• A detail-driven coordinator who loves systems, structure, and supporting creative talent.