Sub Contracts Administrator (HR-0165)

Sub-Contracts Administrator
Job Code: CONTRSUB07
Grade Level: 09 (Exempt)

PER SOCCo Policy DND-HR-PRO-00001: Internal employees must be in current position for (1) year or greater to be eligible to apply.
Position Overview
Under general supervision, performs Contracts job functions as assigned by management. Typical job
responsibilities include preparing list of contactors to which request for proposals may be submitted,
compiling request for proposal packages, preparing and reviewing all bid tabulations and modify and
update the scope, terms and conditions, and commercial terms of contract. The specific work assignment
may include duties or activities that assist and support management in one or more of the following
functional areas, in addition to other duties as assigned:
 Coordinates with appropriate disciplines in order to summarize bid proposals and with
Supervisory review, make recommendations to project management for approval
 Conducts pre-award conference with contractors and clients in order to assure common
understanding of the subcontract and subsequently awards contract via phone, telex, or letter
 Solicits awards, administers and closes contracts in accordance with Federal Acquisition
Regulations (FAR) and Department of Energy Acquisition Regulations (DEAR), and Project
Procedures.
 Through close interface with project, design, client, and contractor, prepares subcontract
documents incorporating into the scope, terms and conditions, and commercial terms, any
changes which have been specified by the above listed parties and routes documents for
signature
 Tracks status of all contractual deliverables and ensures deliverables are in compliance with
contract requirements
 May be located or relocated to the job site in order to act as a local negotiator and coordinator
for any variances from the contract, monitor contractor's compliance to terms of contract,
monitor adherence to agreed upon schedules and recommend approval of payment to
contractor
 Performs duties of moderate complexity in nature
 Other job related duties as assigned
 Maintains knowledge of and demonstrates ability to perform work safely in accordance with all
approved safety policies, procedures and applicable regulations and performs assigned duties in a
safe manner
 Actively participates in Safety Work Groups

Working Conditions
Work in an office at a normal environmental restoration atmosphere (outdated and/or abandoned facilities or industrial field environments). May also work at off-project sites representing the organization at various types of locations throughout the community for business purposes. Potential exposure to equipment movement hazards, dangerous chemicals/solvents or hazardous and radioactive materials if proper safety procedures are not followed.
Ability to perform sedentary to light work, exerting up to 50 pounds of force occasionally (any exertion of force/lifting greater than 45 pounds requires usage of a two person "buddy system"), non-repetitive, up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly, repetitive; performing such activities as lifting, lowering, carrying, pushing, pulling, standing, walking, grasping, kneeling, stooping, reaching.
Ability to perform primary office duties including heavy computer usage.
In some cases radiological training may be required.
The statements above are intended to describe the general nature and level of work being performed by the person assigned to this position. Principal duties and responsibilities are intended to describe the overall purpose of this job.
This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. Employees holding this position will be required to perform job-related duties as requested by management. All requirements are subject to modification to reasonably accommodate individuals with a disability.

Required Contingencies:

· Pre-Employment Physical (office or field work)

· Drug Screen

· The ability to obtain/maintain "L" or "Q" Clearance one year from hire date

· Background Check

· Any site required training

Prospective employees must be available to start work with Southern Ohio Cleanup Company LLC within a reasonable time frame after acceptance of SOCCo's offer of employment (typically 30 days or less).

Applicants for employment can initiate a request for accommodation or obtain information concerning accommodations if contacted by the Company for an Interview.

As a reminder, all internal employees of Southern Ohio Cleanup Company LLC must submit a current resume.  External candidates must also submit a current resume.

Southern Ohio Cleanup Company LLC is an equal opportunity employer that recognizes the value of a multi-faucet workforce.  All qualified individuals will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, national origin, disability, and/or protected veteran status in accordance with governing law. 

Required Skills

Experience with basic PC skills to include Microsoft software

Expert understanding of federal and state policies and regulations

Excellent interpersonal and communication skills

Exemplary attention to detail

Maintains sensitivity to and report on instances of fraud, waste and abuse.

DOE "L" clearance or ability to obtain a DOE "L" clearance.

Required Experience

Minimum Requirements
BA/BS degree in a related field and 5 years of related experience, or an equivalent combination of
education and experience is required. Typical experience ranges from 5 - 8 years.