Solid Waste Addendum Only – Accounting Technician II

OPEN TO MEMBERS OF AFSCME 109 PUBLIC WORKS - SOLID WASTE ADDENDUM BARGAINING UNIT ONLY.

Temporary employees hired through a competitive process may apply for bargaining unit positions.

Are you energetic, inquisitive, detail-oriented, and ready to contribute to a high performing fiscal team? Snohomish County Solid Waste, a division of the Department of Public Works, is seeking a skilled Accounting Technician II to join our team.

This position plays a central role in managing accounts receivable operations and serves as a primary point of contact for our credit account customers and operations facilities. The successful candidate will bring strong attention to detail, a proven record of accuracy and accountability, and experience managing and reconciling financial data in a high-volume, customer-focused environment.

As an Accounting Technician II, you will handle daily accounts receivable functions such as maintaining credit accounts, monitoring activity, reconciling transactions, and responding to customer inquiries. You’ll work closely with the other member of the A/R team to coordinate tasks, share information, and ensure customers receive timely, consistent information.

In this collaborative, team-oriented environment, you will also assist with cash and ACH deposits, credit card reconciliation, account statements, and other clerical accounting tasks. This role provides backup support for the Cashiering Specialist position as needed.

The ideal candidate will demonstrate:

• Strong attention to detail, reliability, and a positive, proactive attitude
• Proficiency in Microsoft Office, especially Excel, with the ability to manage and analyze data accurately
• Excellent written and verbal communication skills, with a customer-service mindset
• Experience managing accounts receivable and responding to customer inquiries via phone and email
• Ability to process accounting transactions within a deadline-driven environment
• Experience using financial systems and software to support data management and analysis
• Strong collaboration skills and the ability to work effectively in a coordinated, shared-workload setting
• A commitment to providing top-notch service to the residents and customers of Snohomish County

Selection Process 
Please submit your resume detailing your work experience, skills, and education as it relates to this position.

Additionally, attach a cover letter summarizing how your knowledge, skills and work experience set you apart from other candidates and make you a strong candidate to join our Solid Waste team. Please limit your response to two (2) pages. 

Interviews will be scheduled for the most qualified applicants.
   
Work Schedule
This position is five (5) days per week, Monday through Friday from 8:15 a.m. to 4:45 p.m., at the Cathcart Way Operations Center in Snohomish. It is an in-office position, with as-needed field work when providing Cashiering Specialist coverage. This position also participates in a rotating weekend standby schedule (approximately one weekend per month) to respond to operations facility questions or issues as needed. 
  
Teleworking Options
Limited teleworking options may be considered after the training period based on operational needs and at the discretion of the department. Employees who prefer to work in the office full-time may continue to do so. 

Any telework arrangement requires a Snohomish County Telework Agreement and must comply with County policies. Employees must reside in Washington state and within a reasonable distance of their assigned worksite to meet in-office requirements. 

For information about this job opportunity and posting, please email: SPW-Recruitment.

BASIC FUNCTION
To perform complex and specialized accounting duties in an accounting subsystem such as accounts payable, accounts receivable, inventory, payroll or receipting.

STATEMENT OF ESSENTIAL JOB DUTIES 

1. Enters accounting related data on county records manually or on a computer terminal; sets up and maintains files and filing systems; retrieves information from files or terminal; proofs and corrects work entered; purges files of obsolete or incorrect information.
2. Assists employees of other departments, vendors, auditors and examiners by answering questions, explaining procedures, policies and schedules; locates information from county records and provides it to authorized parties as appropriate.

 

WHEN ASSIGNED TO ACCOUNTS PAYABLE: 

1. Receives, verifies and processes accounts payable vouchers; verifies vouchers for such things as correct procedures and accuracy, vendor names, proper signatures, backup documentation and available funding; reviews due dates and the availability of discounts; determines the month and year in which to pay.
2. Maintains and updates tax and signature records as necessary; secures vendor numbers and reports address changes.
3. Distributes and cancels warrants.
4. Maintains accounts payable files.
5. Prepares payment vouchers and secures required signatures.

 

WHEN ASSIGNED TO ACCOUNTS RECEIVABLE 

1. Prepares accounts receivable billings; collects billing data from various manual and automated sources; reviews and verifies data for correct procedures and accuracy; mails out bills.
2. Prepares and enters journal vouchers on county records manually or on a computer terminal.
3. Reconciles invoices to the automated financial system; balances accounts receivable records to other accounting records as required.

 

WHEN ASSIGNED TO INVENTORY CONTROL 

1. Sets up and maintains inventory records; posts purchases and withdrawals to inventory cards, purchase records and journals; calculates markups and prices; recommends purchase quantities based on usage.
2. Compares inventory records with actual inventory by conducting periodic physical inventories; determines, corrects and reports discrepancies as necessary.
3. Prepares inventory purchase, withdrawal and turnover reports.

 

WHEN ASSIGNED TO DEPARTMENTAL PAYROLL 

1. Reviews and audits employee time sheets; determines proper project and equipment allocations; reviews payroll codes, categories, calculations and comments for accuracy and completeness.
2. Maintains employee payroll records for such categories as sick leave, vacation, overtime and hours worked; records employee salary and history changes such as hours worked, promotions, position names and numbers on manual and automated systems.
3. Prepares and distributes various vacation and sick leave reports.

 

WHEN ASSIGNED TO RECEIPTING 

1. Receives, processes and deposits cash receipts for accounts receivable and counter fees and sales; prepares treasurer's transmittals and bank deposits.
2. Posts receipts and invoices on accounts receivable and other manual and automated records; categorizes, balances and reconciles receipts and bank statements.
3. Prepares accounts receivable aging reports; calculates interest on past due accounts for billing purposes.

 

WHEN ASSIGNED TO DEPARTMENTAL SCHEDULING 

1. Prepares and distributes weekly, monthly and other employee schedules.
2. Receives calls from employees who are reporting variances in their work schedule due to unscheduled occurrences sick leave, emergency floaters, bereavement leave and leave without pay.
3. Contacts employees for relief and coverage needs per applicable County and Bargaining Unit rules and policies.
4. Prepares staffing reports as required.

 

STATEMENT OF OTHER JOB DUTIES 

1. May make collection calls and write collection letters.
2. Reconcile bank statements.
3. May prepare payroll record changes for new employees, terminations, step increases, promotions and address changes.
4. May prepare departmental payroll authorizations.
5. Prepares tax reports and other accounting reports as required.
6. Maintains necessary accounting related records and prepares required reports.
7. May perform all of the duties of an Accounting Technician I.
8. Performs related duties as required.

• specialized accounting principles and practices required by assigned subsystem;
• basic mathematics;
• standard office practices and procedures.

• type accurately;
• follow oral and written instructions;
• operate standard office equipment;
• make arithmetic calculations;
• clearly explain policies, procedures and schedules;
• maintain necessary records and prepare required reports;
• communicate effectively orally;
• establish and maintain effective work relationships with superiors, associates, and the general public.
• maintain confidentiality of working information;
• concentrate on accuracy of details.

Salary : $61,496 - $78,487