What are the responsibilities and job description for the Human Services Specialist II-Administration **OPEN ONLY TO HUMAN SERVICES STAFF position at Snohomish County?
Description
Join Our Snohomish County Human Services Team!
Looking for a new opportunity?
Snohomish County Human Services is looking for a qualified individual to join the Administrative Services Division as a Human Services Specialist II to support the Department’s contract management, coordinate special projects, and provide direct support to all Departmental staff as the Department’s Health Insurance Portability and Accountability Act (HIPAA) Privacy Officer and Public Records Officer.
Position Purpose:
This position will support planning, development, coordination, implementation, and evaluation of policies related to HIPAA and Public Records for human services programs delivered either through direct services or by sub-contractual arrangements. It will also support contract management work within the Department and provide technical assistance, training, and support to sub-contracted agencies. Additionally, this position will have a lead role in special projects and support all Department staff as the HIPAA Privacy Officer and the Public Records Officer.
This position will collaborate with program and sub-contract staff who are committed to providing the best possible services for Snohomish County residents. The successful candidate will have strong leadership skills and the ability to work collaboratively and effectively with Human Services team members and sub-contracted providers. This is an in-office position.
Activities Include:
- Perform day-to-day contract and data-sharing agreement management, including contract review and monitoring, as well as issue resolution and technical assistance to Department staff and sub-contracted providers.
- Provide lead support for identified administrative special projects within the Department.
- Work in a cross-disciplinary and interdepartmental manner to best meet the needs of the Department related to HIPAA and Public Records.
- Serve as the Department’s HIPAA Privacy Officer (45 CFR 160, 162, and 164).
- Serve as the Department’s Public Records Officer (RCW 42.56.580).
- Coordinate and/or participate in various Departmental program activities and strategic planning as business needs require.
- Obtain Certification by Washington Association of Public Records Officers as a Certified Public Records Officer within nine months of assuming this position.
- Provide technical assistance and training to Department staff as required.
About You:
You are a highly motivated and organized individual with:
- Successful time-management skills
- Excellent communication skills including good listening skills
- Consistency and reliability
- Confidentiality
- Trustworthiness
- Decision-making skills to include accepting responsibility for decision outcomes
- Creative-thinking skills and adaptability to change
To Be Considered:
Applicants must electronically submit an application through Snohomish County’s NeoGov site by 11:59 p.m. on the closing date. A resume and cover letter are required. When your application is complete, verify the information and make sure there is nothing missing. Be sure to verify your education and/or experience comply with the minimum requirements section of the posting.
Click on APPLY & SUBMIT and then click on CHECK APPLICATION STATUS. If you have problems with your application, please contact NeoGov Application Support at 855-524-5627.
About Human Services:
Human Services Department’s mission is to help all persons meet their basic needs and develop their potential by providing timely, effective human services and building community. The Human Services Department includes 300 diverse, friendly, and dedicated employees who benefit from outstanding benefits and competitive wages. Employees are appreciated and have the opportunity to make a real difference in our community. Snohomish County is thriving and is a great place to live, work, play, and raise a family. We strive to not only provide a meaningful job, but a life-long career at Snohomish County.
Job Offers are contingent on successful completion of reference and background checks. Snohomish County will not sponsor or take over sponsorship of an employment visa for this opportunity. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States.
Snohomish County Human Services strives to be an equitable and trauma-informed department. Our department believes every interaction, procedure, and policy provides an opportunity to build a pathway toward a more resilient and restorative Snohomish County.
Please reach out to Joeann Turck at joe.turck@snoco.org with any questions regarding this job posting.
BASIC FUNCTION
To perform responsible professional work in the planning, development, coordination, implementation and evaluation of human services programs either through direct services or by sub contractual arrangements.
Job Duties
- Coordinates assigned program planning and development activities of complex programs with supervisors, administrators, other department staff, other county departments, other government agencies, private service organizations, citizen groups, and other organizations as necessary.
- Develops and conducts needs assessments and prepares comprehensive program plans, goals, and objectives, program budgets and contract documents for human services programs as assigned.
- Coordinates the data collection and reporting requirements for, assigned programs, including the organization and computerization of such reports; prepares analysis of data.
- Develops and negotiates contracts and service agreements with program subcontractors; monitors contract compliance and reviews and evaluates subcontractor performance for quality assurance and prepares monitoring reports and corrective action plans.
- Participates in the development of programmatic budgets within areas of assigned responsibility; participates in negotiation and execution of contracts with federal, state and other funding sources; provides ongoing monitoring of internal program budget(s); makes recommendations for modifications as necessary.
- Provides a variety of information and technical assistance to program subcontractor and potential subcontractors as necessary.
- Researches and prepares applications to obtain funding for various projects, studies or programs as assigned.
- Provides staffing for advisory boards and committees; provides group facilitation for community groups and committees to accomplish program goals.
- Keeps informed of and provides interpretation of federal, state and local regulations and guidelines relating to assigned program areas.
- Provides community leadership and mobilization for assigned areas; provides community education and training including coordination of community events.
- Facilitates funding application processes, including request for proposals.
- Works in a cross disciplinary and interdepartmental manner to best meet the needs of the department's clientele.
- Oversees activities of student interns and volunteers as assigned.
- Performs related duties as required.
- Be familiar with affordable housing activities including preparing down-line capital contracts and be knowledgeable of mortgages, subordination agreements, title insurance and other real estate documents. May work with escrow agencies and attend property closings, record required security documents, evaluate and take necessary action to protect the county's interest in the event of property foreclosures or agency bankruptcy.
- Inspect multi-family housing units for health, safety and code violations, monitor projects to ensure that the intended use of the property has been maintained for the required term of the contracts, ensures compliance with fair housing, tenant income requirements, and other regulations, writes inspection reports and notifies property managers and agencies of violations with required work orders and perform follow-up monitoring activities.
Minimum Qualifications
A Bachelor's degree in business or public administration, one of the social sciences or other field directly related to human services; PLUS, two (2) years progressively responsible experience in human services program planning, grant preparation and management or in a closely related field; OR, any equivalent combination of training and/or experience that provides the required knowledge and abilities. Must pass job related tests.
Additional Information
- human services and governmental agencies, programs and resources
- grant writing methods, principles and applications
- application of relevant federal, state and local laws, codes, rules, regulations and guidelines to human services programming and operations
- research principles and methods; the use of computer technology
- programmatic best practices
- specific populations served by human services programs
- develop human services programs, plans for services and operation
- establish and maintain effective working relationships with public, co-workers, governmental officials, citizen groups and advisory boards
- develop and maintain complete and accurate records
- analyze problems and prepare alternative strategies for solution
- gather, analyze and evaluate program, statistical and financial data
- perform data management requirements and updates on personal computer
- provide training to community groups and agencies as required
- communicate effectively orally and in writing
Snohomish County is an Equal Employment Opportunity (EEO) employer.
Accommodations for individuals with disabilities are provided upon request.
Salary : $86,372 - $105,029
