What are the responsibilities and job description for the Executive Assistant (5284) position at SMX?
Essential Duties & Responsibilities
- Calendar coordination and deconfliction; Schedule and coordinate meetings and conference rooms
- Plan travel for US Government (USG) personnel internationally and domestically
- Make and receive phone calls on behalf of USG executives
- Perform inter- and intra-office coordination
- Maintain Outlook calendars
- Perform file and document management
- Monitor/track Action Items
- Prepare and manage official USG correspondence
- Properly handle/store/manage classified material
- Record meeting minutes and produce reports; Create/edit briefing charts
- Perform all other duties as assigned
Required Skills & Experience
- Clearance Required: Secret
- BA/BS degree with up to 5 years of experience
- Allowable substitutions: Associate's degrees or high school diploma are acceptable with additional experience
- Strong capacity to learn business software applications, such as DTS
- Exceptional writing skills and the ability to follow formatting style guides, such as AR 25-50 and internal writing templates
- Ability to serve in a hierarchical organization and follow orders, directives, and policies
- Demonstrated initiative in learning new skills, tackling problems, and accepting new challenges
Desired Skills & Experience
- Experience managing multiple executive and operational calendars
- Familiarity with AR 25-50, Managing Army Correspondence
- Expertise with MS Word, Outlook, PowerPoint, and Excel
- Exceptional oral and written communications
Application Deadline: 6/8/2026
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The SMX salary determination process takes into account a number of factors, including but not limited to, geographic location, Federal Government contract labor categories, relevant prior work experience, specific skills, education and certifications. At SMX, one of our Core Values is to Invest in Our People so we offer a competitive mix of compensation, learning & development opportunities, and benefits. Some key components of our robust benefits include health insurance, paid leave, and retirement.
The proposed salary for this position is:: $25.62 USD - $38.37 USD
At SMX®, we are a team of technical and domain experts dedicated to enabling your mission. From priority national security initiatives for the DoD to highly assured and compliant solutions for healthcare, we understand that digital transformation is key to your future success.
We share your vision for the future and strive to accelerate your impact on the world. We bring both cutting edge technology and an expansive view of what’s possible to every engagement. Our delivery model and unique approaches harness our deep technical and domain knowledge, providing forward-looking insights and practical solutions to power secure mission acceleration.
SMX is an Equal Opportunity employer including disabilities and veterans.
Selected applicant may be subject to a background investigation and/or education verification.
SMX does not sponsor a new applicant for employment authorization or immigration related support for this position (i.e. H1B, F-1 OPT, F-1 STEM OPT, F-1 CPT, J-1, TN, E-2, E-3, L-1 and O-1, or any EADs or other forms of work authorization that require immigration support from an employer).
Salary : $26 - $38