Executive Assistant

Job Description

Kratos Defense is seeking a highly organized, professional, and proactive Executive Administrative Assistant to support senior leadership within the Weapons & Defense Solutions (WDS) organization in Huntsville, Alabama.

This position provides high-level administrative and operational support to executive leadership by managing schedules, coordinating communications, organizing travel, preparing executive materials, and helping maintain efficient office operations in a fast-paced defense environment.

The ideal candidate is detail-oriented, adaptable, resourceful, and capable of handling sensitive information with professionalism and discretion. This role serves as a trusted partner to leadership and plays a critical role in enabling executive focus, organizational efficiency, and cross-functional coordination.

Essential Duties And Responsibilities

Executive Calendar & Schedule Management

• Manage and coordinate complex executive calendars, appointments, meetings, and travel schedules
• Prioritize scheduling conflicts and anticipate executive needs
• Coordinate recurring leadership meetings, customer engagements, and internal reviews
• Ensure executives are prepared for daily activities, meetings, and deliverables
  
  

Travel Coordination

• Arrange detailed domestic and international travel itineraries
• Coordinate flights, lodging, transportation, itineraries, and travel documentation
• Process travel-related documentation and expense reporting in accordance with company procedures
  
  

Communication Management

• Manage incoming communications including calls, emails, and correspondence
• Act as a gatekeeper for executive priorities and time management
• Facilitate timely responses and ensure effective communication flow across departments
  
  

Document & Presentation Preparation

• Prepare, proofread, edit, and format executive correspondence, reports, presentations, and meeting materials
• Support leadership with professional communications for internal and external stakeholders
• Maintain accuracy, consistency, and confidentiality of executive documentation
  
  

Meeting & Event Coordination

• Organize and coordinate leadership meetings, customer visits, staff events, and corporate functions
• Prepare agendas, meeting notes, action items, and follow-up documentation
• Coordinate logistics for conferences, offsite meetings, and executive events
  
  

Records & Information Management

• Maintain organized electronic and physical filing systems
• Ensure confidential handling and secure storage of sensitive information
• Track action items, deadlines, and executive priorities
  
  

Cross-Functional Coordination

• Serve as a liaison between executives, employees, customers, and external partners
• Build professional relationships across functional teams
• Support overall office efficiency and operational effectiveness
  
  

Experience And Skills

Required Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred
• 5 years of experience supporting executive leadership, senior management, or similar administrative roles
• Strong organizational and time management skills with the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills
• Demonstrated professionalism, discretion, and confidentiality
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
• Experience coordinating executive travel and complex scheduling
• Strong attention to detail and problem-solving skills
• Ability to work independently with minimal supervision
• Ability to thrive in a fast-paced, deadline-driven environment
  
  

Preferred Qualifications

• Experience supporting leadership within a defense, aerospace, engineering, or government contracting environment
• Familiarity with corporate travel systems and expense reporting tools
• Experience coordinating executive-level meetings and events
• Understanding of defense industry professionalism and customer engagement expectations
• Active security clearance or ability to obtain and maintain one is preferred
  
  

Desired Attributes

The successful candidate will demonstrate:

• Initiative and proactive problem-solving
• Executive presence and professionalism
• Strong interpersonal and relationship-building skills
• High level of discretion and integrity
• Flexibility and adaptability
• Ability to anticipate needs before issues arise
• Commitment to supporting leadership excellence and organizational success
  
  

Why Join Kratos?

At Kratos Defense & Security Solutions, employees contribute to mission-critical national security programs and next-generation defense technologies. This role provides the opportunity to work alongside senior leadership in a dynamic and growing defense organization supporting innovative solutions across the aerospace, defense, and national security sectors.

Work Environment

• Full-time position based in Huntsville, Alabama
• Primarily onsite role supporting executive leadership operations
• Occasional flexibility outside normal business hours may be required to support executive schedules and business needs
  
  

Job Benefits

• Medical, Dental & Vision Insurance Coverage
• Life/ADD & Short/Long Term Disability Insurance
• 401(k) Savings Plan
• Employee Stock Purchase Plan (ESPP)
• Paid Time-Off (PTO)
• Holidays
• Education Reimbursement
  
  

Kratos Defense is an Equal Opportunity Affirmative Action Employer. EOE, Minorities, Females, Vet, Disabled, Sexual Orientation, Gender Identity or any other protected class. All qualified job seekers are encouraged to apply. Kratos Defense is committed to America's veterans by providing opportunities for them to continue contributing after service to our nation. We also work to provide reasonable accommodations to individuals with disabilities.

EEO Is The Law

Disability Accessibility Accommodation
If you require an accommodation to navigate or apply to our careers site, please send your request to HRAccessibility@kratosdefense.com or call 858-964-2916. Any inquires not related to requesting an accommodation will be discarded.

Pay Transparency
The company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Job Applicant Privacy Notice
For applicants in the EU and California residents, please review our privacy notice.