Maintenance Clerk

Location: 975 N Freedom St, Ravenna, OH 44266

Shift: Monday - Friday, 7 am - 3 pm

Overtime: Must be flexible to work daily and weekend overtime as needed.

Pay: $52k - $86k

Job Summary:

The Maintenance Clerk is responsible for coordinating functions for the Maintenance Department, including assisting with the maintenance of equipment and procurement of equipment and supplies to effectively plan all maintenance work projects. This role will partner with the Maintenance leadership team to provide recommendations to improve the Maintenance Department procurement record keeping processes and procedures.

Job Responsibilities

• Order and maintain department office supplies and maintenance parts, ensuring appropriate inventory levels are maintained.

• Track and monitor inventory levels for tools and parts using JDE software, keeping equipment records and documentation up to date.

• Receive inventory, create labels, and enter new part numbers into JDE.

• Fulfill part and equipment requests for maintenance technicians, including preparing kits and staging pick‑ups for mechanics and electricians.

• Research parts using Original Equipment Manufacturer (OEM) catalogs to identify cost‑effective options.

• Manage the parts inventory system, including spare parts status, purchase requisitions, vendor pricing, warranties, and work order tracking.

• Support routine monthly equipment and building maintenance by assisting with WestRock’s preventative maintenance schedules.

• Follow all WestRock safety procedures and guidelines.

Collaboration & Team Support (People and Culture)

• Partner with the Reliability Manager to review identified issues and confirm required parts for maintenance checklists.

• Work closely with the Maintenance Planner/Scheduler to ensure parts are ordered and delivered on time, especially during planned outages.

Critical Skills / Capabilities

• Organizational Skills: Able to plan, prioritize, and track work to ensure objectives are met efficiently.

• Attention to Detail: Consistently accurate in reviewing information, identifying errors, and maintaining records.

• Communication Skills: Clearly shares information verbally and in writing; listens actively and adapts communication to the audience.

• Negotiation Skills: Understands basic negotiation principles; supports vendor or internal discussions by identifying areas of alignment and agreement.

• Time Management: Effectively manages workload, meets deadlines, and balances multiple priorities.

• Accountability: Takes ownership of responsibilities and follows through on commitments and results.

Technical Skills:

• Microsoft Office - Excel, Outlook, PowerPoint, etc.

• JDE (JD Edwards) system CMMS (Computerized Maintenance Management System)

• Working knowledge of OEM (Original Equipment Manufacturer) catalogue

• Mechanical Acumen

To perform the duties of the job, this role requires:

• Frequently use both hands for fine motor tasks, including grasping, pinching, and typing.

• Frequently reach with hands and arms to perform job tasks.

• Perform repetitive motions, including regular keyboard use.

• Occasionally kneel or work close to the ground for up to 5 minutes at a time.

• Occasionally push, pull, or lift up to 50 pounds.

• Communicate verbally with others, including speaking loudly or quickly up to 25% of the time.

• Safely and accurately prepare, review, and analyze data; monitor computer screens; and inspect small parts or defects requiring close visual attention.

Work Environment:

• Primarily works indoors in a climate‑controlled environment.

• Occasionally works indoors in non–climate‑controlled areas that may experience high or low temperatures.

• Occasionally works outdoors in natural weather conditions, including both hot and cold environments.

• This role is mostly sedentary, involving sitting for extended periods, with occasional walking, standing, or other movement.

• Work may take place in a noisy environment; strict adherence to all safety rules and regulations is required.

Experience:

• Required: 1 to 3 years of experience in manufacturing maintenance environment

• Preferred: Working knowledge of parts, electrical, mechanical knowledge, material purchasing and planning experience

• Preferred: Parts inventory management system application experience

Education:

• Required: High School diploma or G.E.D.