Executive Assistant (SMR Collectibles)

Qualifications:

• Bachelor’s Degree in Business Administration, Communications, Sports Management, or related field (preferred); Associate’s Degree or equivalent experience acceptable
• 2 years of experience in administrative, operations, or executive assistant roles (preferably in retail, logistics, or collectibles/e-commerce)
• Experience processing and maintaining accurate financial and client records is a plus
• Experience coordinating events, travel, or trade shows is strongly preferred
• Familiarity with the sports cards and collectibles industry a plus (understanding of grading, consignments, or show logistics is highly valued)
• Reliable transportation to and from the workplace. (required)
• Computer skills including, but not limited to, typing
• Organizational skills
• Experience using eBay (preferred)
• Comfortable working in an open warehouse environment

What we are looking for in a candidate:

• Comfortability working in an open warehouse environment
• Exceptional attention to detail and follow-through
• Dependable, self-motivated, and able to operate with minimal supervision
• Discreet and trustworthy when handling confidential business or financial information
• Eager to learn, proactive in improving systems, and invested in the success of the business
• Ability to adapt to changing priorities and deadlines in a fast-paced environment

Roles & Responsibilities:

• Manage scheduling, travel arrangements, and calendar (shows, buying trips, deliveries).
• Maintain and update business records: invoices, receipts, consignor balances, and client communications.
• Responsible for all billing, including rent, shows, rentals, warehouse purchases, etc.
• Plan and coordinate company presence at regional and national sports card shows (e.g., NSCC, Hofstra, Shriner’s, Philly).
• Coordinate logistics for pickups, freight shipments, or mail-ins of purchased or consigned collections.
• Maintain organized purchasing records, including invoices, receipts, and appraisal notes.
• Handle customer service emails and messages (eBay, website, social media).
• Track consignments, payments, and outstanding balances.
• Prepare documents such as NDAs, consignment agreements, and inventory check-in sheets.
• Maintains employee handbook, with all policies and protocols.
• Improve company brand recognition, website traffic and marketing via social media and other outlets.
• Handle pre-show logistics (transport, insurance, lodging, shipping) and post-show reporting (sales recaps, expense reconciliation).
• Oversee coordination with grading companies (PSA, Beckett, JSA, etc.) and track submission statuses.
• Willingness to travel occasionally for shows or buying trips.
• Availability during major events or deadlines (e.g., National Sports Collectors Convention, regional shows).

Compensation: $20-$25/hour

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• Paid time off

Work Location: In person

Salary : $20 - $25