Executive Assistant

Overview

The Executive Assistant provides high-level administrative support to the senior leadership team, ensuring operations run smoothly and priorities stay aligned across the organization. This role manages complex calendars, supports communication, and maintains the systems that keep leadership focused on strategic goals.

The ideal candidate is organized, thoughtful, and steady, with a logical approach to problem-solving and a strong focus on building reliable processes.

Core Competencies

• Structured & Organized: Brings clarity to schedules, priorities, and workflows.
• Independent Problem Solver: Assesses challenges, identifies solutions, and follows through with minimal oversight.
• Process-Minded: Builds repeatable systems that improve accuracy and reduce administrative friction.
• Clear Communicator: Facilitates strong communication across executives, teams, and partners.
• Analytical & Detail-Focused: Uses critical thinking and careful attention to detail to track information and support decision-making.
  
  

Key Responsibilities

Executive Support & Calendar Management

• Maintain conflict-free, well-structured calendars for senior leadership.
• Coordinate with teams to align scheduling with company priorities.
• Evaluate meeting structures to support efficiency and focus.
  
  

Administrative Operations

• Order lunches, coffees, supplies, and other day-to-day needs.
• Develop organized systems for recurring administrative tasks.
• Reconcile monthly credit card statements with accuracy and proper documentation.
• Prepare documents, track data, and support reporting for leadership.
  
  

Meetings & Travel

• Ensure meetings are purposeful, documented, and actionable.
• Track follow-ups and support accountability across teams.
• Partner with Operations to coordinate company-wide meetings and deliverables.
• Arrange cost-effective travel plans as needed.
  
  

Task Management & Communication

• Serve as the central point of coordination for executive priorities.
• Organize communication, highlight urgent items, and filter out distractions.
• Create simple reporting structures for leadership review.
  
  

Process Improvement & Special Projects

• Identify opportunities to enhance administrative workflows.
• Support high-impact initiatives with structured planning and clear follow-through.
• Conduct research and assist with data tracking for executive projects.
  
  

Preferred Qualifications

• Experience in an Executive Assistant or similar operational role, ideally in media, tech, or entertainment.
• Strong organizational and analytical skills with a process-minded approach.
• Ability to work independently, prioritize effectively, and manage sensitive information with discretion.
• Proficiency with scheduling systems, productivity tools, and workflow platforms.
• Familiarity with production schedules and creative teams in fast-moving environments.
• Ability to communicate complex information clearly to multiple stakeholders.
• Interest in digital media and technology-driven industries.