Human Resources Coordinator

Position Summary

The HR Coordinator provides administrative and operational support to the Human Resources function, ensuring efficient execution of day-to-day HR activities. This role is responsible for maintaining accurate employee records, coordinating recruitment, and onboarding processes, supporting human resources administrative tasks, and assisting with compliance-related documentation. This position serves as a key point of contact for employees and supervisors.

Essential Job Functions

• Support the daily operations of HR functions and duties.
• Prepare or maintain employment records related to events, such as hiring, termination, leaves, transfers, or promotions, using human resources management system software.
• Perform administrative tasks, including but not limited to, information gathering, records management, monthly dashboard, cards to employees, and newsletter.
• Recruits, interviews, and facilitates the hiring of qualified job applicants for production floor open positions; collaborates with departmental managers to understand skills and competencies required for openings.
• Conducts recruitment effort for non-exempt positions and interns. Assists in documenting job descriptions and places advertisements through the recruitment system on job boards as appropriate. Conduct reference or background checks on job applicants.
• On-boarding process: Facilitate offers for employment for non-exempt employees and on-boarding activities for all new employees. Schedule or conduct new employee orientations.
• Offboarding process to ensure necessary communication to departing employees and all required paperwork is completed.
• Coordinate with outside staffing agencies to secure temporary employees, based on departmental needs.
• Provide management with information or training related to interviewing, performance appraisals, counseling techniques, or documentation of performance issues.
• Track the performance evaluation program and documents revisions, as necessary.
• Assists employees with benefits enrollment and communicating benefits information to employees including open enrollment follow up, qualifying status change paperwork, and initial eligibility follow up.
• Conduct emergency event assistance and transportation and on site drug testing, as necessary.
• Participates in administrative staff meetings and attends other meetings as appropriate.
• Maintains HR organizational charts.
• Maintains human resource information system records and compiles reports from the database.
• Maintains compliance with federal, state, and local employment and benefits laws and regulations.
• Prepare and maintain reports that are necessary to conduct the functions of the HR department. Prepare periodic reports for management.
• Special projects as requested.
• All other duties as assigned.

Knowledge, Skills, and Abilities

• Speaking — Talking to others to convey information effectively.
• Oral Expression — The ability to communicate information and ideas in speaking so others will understand.
• Active Listening — Giving full attention to what other people are saying, taking time to understand the points made, asking questions as appropriate, and not interrupting at inappropriate times.
• Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Writing — Communicating effectively in writing as appropriate for the needs of the audience.
• Service Orientation — Actively looking for ways to help people.
• Social Perceptiveness — Being aware of others' reactions and understanding why they react as they do.
• Time Management — Managing one's own time and the time of others.
• Deductive Reasoning — The ability to apply general rules to specific problems to produce answers that make sense.
• Problem Sensitivity — The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing that there is a problem.
• Responsibility — Ability to be reliable, responsible, dependable, and fulfill obligations.
• HR Knowledge — General knowledge of various employment laws and practices, principles and procedures for recruitment, selection, hiring, training, discharge, benefits, and performance preferred.
• Goal Orientation — Ability to develop specific goals and plans to prioritize, organize, and accomplish your work.
• Teamwork — Ability to work in a busy team environment.
• Excellent computer skills, including Word and Excel in a Microsoft Windows environment.
• Experience working in an HRIS system. HRIS UKG Ready experience is a plus.
• Ability to manage stress.

Job Requirements

• Ability to work alternative hours when needed.
• Minimal travel required.

Experience and Education

• High school diploma or GED; and,
• Three (3) years’ experience working in an HR administrative role, or equivalent administrative experience; and,
• Experience with UKG Workforce Ready or another UKG/Kronos platform preferred; and,
• Administrative — Knowledge of administrative and office procedures and systems such as Word, Excel, and PowerPoint; or,
• Equivalent combination of education and experience.