Executive Administrative Assistant

JOB TITLE: ExecutiveAdministrative Assistant

STATUS: Non-Exempt

Type: Full Time

Smith Anderson is a well-established and dynamic mid-size law firm, providing top-tier legal services to clients across a range of industries. We value a collaborative, innovative, and an inclusive culture. We are looking for an Executive Administrative Assistant to join our team. This position offers the opportunity to provide high-level administrative support to our C-Suite executives. This is an exciting opportunity for a professional who thrives in a fast-paced, client-focused environment and enjoys managing a variety of responsibilities with professionalism, discretion, and efficiency.

Duties Include But Are Not Limited To

• Provide direct administrative support to the firm’s executive leadership team, including scheduling, calendar management, meeting coordination, and travel arrangements.
• Prepare, edit, and format correspondence, reports, and presentations with a high level of accuracy and attention to detail.
• Manage confidential information with the utmost discretion and professionalism.
• Coordinate internal and external meetings, including logistics, materials, and follow-up actions.
• Serve as a liaison between executives, firm departments, and external contacts.
• Support special projects and firm initiatives as needed, often involving research, data tracking, and document organization.
  
  

Qualifications

• 3 years of experience supporting senior or C-Suite executives, ideally within a professional services or law firm environment.
• Exceptional organizational skills with the ability to anticipate needs, prioritize, and manage multiple deadlines.
• Strong written and verbal communication skills.
• High level of professionalism, confidentiality, and judgment.
• Proficiency in Microsoft Office Suite and strong general technology skills.
  
  

Education

• Associate degree or equivalent related work experience
  
  

Smith Anderson is an equal opportunity employer committed to creating and maintaining a diverse work force. It is the policy of this Firm to recruit, hire, train, develop, promote, and compensate employees without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, genetic information, disability or covered veteran status.