Bookkeeper and Administrative Coordinator

Bookkeeper & Administrative Coordinator

Company: SMC Landcare
Location: Frisco, Texas
Schedule: Part-time, approximately 20–25 hours per week
Work Arrangement: Primarily in-office, with potential flexibility after onboarding
Reports To: General Manager and Owner

Position Overview

SMC Landcare is seeking a dependable, detail-oriented Bookkeeper & Administrative Coordinator to support our financial, administrative and leadership operations.

This is a hands-on position for someone who enjoys creating organization, maintaining accurate financial records and helping a growing company operate more efficiently. Bookkeeping and financial administration will be the primary focus, with additional responsibility for office management and executive support.

The right person will be proactive, trustworthy and comfortable taking ownership of recurring responsibilities without requiring constant direction.

Primary Responsibilities

Bookkeeping and Financial Administration

• Maintain accurate and timely financial records
• Manage accounts payable and accounts receivable
• Reconcile bank and credit-card accounts
• Review invoices, receipts, purchase orders and supporting documentation
• Prepare customer invoices and monitor outstanding receivables
• Coordinate vendor payments for leadership approval
• Assist with payroll review and related recordkeeping
• Maintain vendor files, W-9s, certificates of insurance and other documentation
• Prepare recurring financial reports, including profit-and-loss statements, balance sheets, cash-flow summaries and receivables reports
• Assist with budget-versus-actual reporting
• Coordinate with the company’s CPA and other financial partners
• Support month-end and year-end closing activities
• Identify missing information, discrepancies or unusual transactions and follow through until resolved

Office and Administrative Support

• Maintain organized digital and physical records
• Help establish and document repeatable office procedures
• Manage general office supplies, documents and administrative needs
• Assist with employee files, onboarding documentation and routine HR administration
• Track licenses, registrations, insurance documents and recurring deadlines
• Assist with internal communications and company events as needed
• Support special projects and operational initiatives

Executive Support

• Provide administrative support to the General Manager and Owner
• Assist with scheduling, meeting preparation and follow-up
• Maintain leadership action-item lists and help track deadlines
• Prepare basic reports, spreadsheets, correspondence and meeting materials
• Help organize priorities and ensure commitments do not fall through the cracks
• Handle sensitive company and employee information with discretion

Qualifications

• At least three years of bookkeeping, accounting-support or comparable financial-administration experience
• Working knowledge of accounts payable, accounts receivable, bank reconciliations and basic financial reporting
• Proficiency with accounting software, Microsoft Excel, Outlook and digital file-management systems
• Strong organizational skills and attention to detail
• Ability to work independently and manage recurring responsibilities
• Clear and professional written and verbal communication
• High level of integrity, confidentiality and sound judgment
• Comfortable working in a small-business environment where responsibilities may overlap
• Ability to identify problems, ask appropriate questions and follow tasks through completion

Preferred Experience

• Experience with a landscaping, construction, service, field-service or trades-based company
• Experience with job costing or departmental financial reporting
• Experience with Aspire or similar business-management software
• Experience supporting payroll, HR documentation or employee onboarding
• Previous office-management or executive-assistant experience

What Success Looks Like

Within the first several months, the person in this position should be able to:

• Keep financial records accurate and current
• Ensure bills, invoices and reconciliations are completed on schedule
• Provide leadership with dependable monthly financial information
• Improve the organization of company records and administrative processes
• Anticipate routine needs and follow up without being reminded
• Reduce the administrative workload carried by the General Manager and Owner

Schedule and Compensation

This is a part-time position requiring approximately 20–25 hours per week. A consistent weekly schedule will be established with the selected candidate. Some flexibility may be available after the initial onboarding and training period.

Compensation: $26–$35 per hour, depending on experience and demonstrated financial capabilities.

SMC Landcare is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status or any other protected characteristic.

Salary : $26 - $40