What are the responsibilities and job description for the Accounts Payable Specialist position at Smartbill Tech?
Company Description Smartbill Tech streamlines utility operations for corporate housing teams managing portfolios from 20 to over 300 units. The company handles the full utility lifecycle—setup, billing, payments, and teardowns—so clients can reduce administrative work and focus on core operations. All activities are tracked, managed, and documented under the client’s company name, with Smartbill Tech acting as an accountable extension of their team. The service is designed to eliminate late fees and missed bills, with onboarding typically completed in 3–5 business days and no long-term contracts required. This approach offers efficiency, reliability, and flexibility for fast-growing property portfolios.
Role Description The Accounts Payable Specialist is a full-time, on-site role based in Miami, FL. This role is responsible for processing vendor invoices, monitoring payment schedules, and ensuring accurate and timely utility bill payments. Day-to-day tasks include verifying invoice details, matching invoices to purchase orders, preparing and posting journal entries, and reconciling accounts payable records. The specialist will manage expense reports, resolve billing discrepancies with providers, and collaborate with internal teams to ensure proper coding and approval workflows. The role also supports month-end closing activities, maintains organized documentation, and contributes to process improvements that enhance efficiency and accuracy in Accounts Payable operations.
Qualifications
Role Description The Accounts Payable Specialist is a full-time, on-site role based in Miami, FL. This role is responsible for processing vendor invoices, monitoring payment schedules, and ensuring accurate and timely utility bill payments. Day-to-day tasks include verifying invoice details, matching invoices to purchase orders, preparing and posting journal entries, and reconciling accounts payable records. The specialist will manage expense reports, resolve billing discrepancies with providers, and collaborate with internal teams to ensure proper coding and approval workflows. The role also supports month-end closing activities, maintains organized documentation, and contributes to process improvements that enhance efficiency and accuracy in Accounts Payable operations.
Qualifications
- Strong Accounting and Finance knowledge, including familiarity with accounts payable processes and basic accounting principles.
- Proficiency with Journal Entries (Accounting), account reconciliations, and general ledger posting.
- Experience managing Expense Reports, invoice processing, and vendor payment workflows.
- Solid Analytical Skills to review billing data, identify discrepancies, and support data-driven decisions.
- Comfort with accounting or ERP software, spreadsheets, and digital documentation tools.
- Excellent attention to detail, organizational skills, and ability to manage multiple deadlines.
- Clear written and verbal communication skills and ability to work collaboratively with internal teams and external vendors.
- Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field preferred; relevant work experience in accounts payable or similar role is highly valued.