Administrative Assistant

We are seeking a highly organized and proactive Administrative Assistant to support the Chief Medical Officer (CMO) of our mobile medical clinic. This role is essential in ensuring smooth day-to-day operations, coordinating events, and managing administrative tasks that support the clinic’s mission to deliver accessible healthcare services to underserved communities.

Key Responsibilities:

Calendar Management:

• Maintain and coordinate the CMO’s calendar, including appointments, meetings, and travel schedules.
• Ensure timely reminders and conflict-free scheduling.

Event Coordination:

• Schedule and organize in-service training sessions for clinical staff.
• Assist in planning and coordinating marketing and outreach events in collaboration with the community engagement team.
• Attend community events as needed to support clinic visibility and engagement.
• Supply Management:
• Monitor inventory levels and order medical and office supplies as needed.
• Liaise with vendors to ensure timely delivery and cost-effective purchasing.

Administrative Support:

• Prepare meeting agendas, take minutes, and follow up on action items.
• Draft correspondence, reports, and presentations as requested by the CMO.
• Maintain confidential records and files.
• Communication & Liaison:
• Serve as a point of contact between the CMO and internal/external stakeholders.
• Ensure clear and timely communication across departments.

Qualifications:

• High School Diploma/GED
• Proven experience as an administrative assistant or similar role, preferably in a healthcare setting.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and scheduling software.
• Ability to work independently and handle multiple priorities.
• High level of discretion and professionalism.

Preferred Qualifications:

• Experience working in mobile or community-based healthcare services.
• Familiarity with medical terminology and clinic operations.