What are the responsibilities and job description for the Finance Management Assistant position at Small Parts?
Job Summary: To provide accounting services to all Small Parts locations and HTI as described below. Responsibilities listed below are divided up between the finance department.
Key Responsibilities
Accounts Receivable (AR)
- Prepare and send invoices; manage collections, AR issues reports (bi-weekly), and OB10 processing.
- Receive, post, and reconcile all daily receipts.
- Maintain AR roll-forward and elimination spreadsheets.
- Provide Proof of Delivery documentation and copies of invoices as requested.
- Set up new customers in the ERP system.
- Prepare AR reconciliation and aging reports.
- Manage prepaid and scrap value spreadsheets and create related vendor invoices.
- Generate special and ad-hoc AR reports as needed.
Accounts Payable (AP)
- Process invoices, vouchers, and vendor payments following established procedures.
- Prepare weekly and bi-weekly check runs.
- Reconcile and maintain vendor accounts, resolving discrepancies with vendors and customer service.
- Maintain sales and use tax reports and certification of insurance forms.
- Assist with monthly AP reconciliation and aging analysis.
Financial Reporting & Analysis
- Assist the Controller with monthly closing activities and financial metric analysis.
- Prepare and post journal entries; reconcile accounts and general ledger.
- Maintain fixed asset system (FAS), asset numbering, and asset-to-budget reporting.
- Prepare monthly reports, including PPE, PMA, COPO COQ, and scrap analysis.
- Review HTI and SPI bank statements; balance cash books weekly.
Competencies:
- Alignment with MPI Mission and Values
- Understands and performs to the Small Parts Quality Management System
- Strong communication skills
- Customer focused
- Ability and desire to perform accurate work
- Accountable and dependable
- Able to understand work and process instructions
- Ability to work well with others
- Must be able to use a PC with MS Office and navigate the Plex ERP system
Qualifications:
- High school diploma or equivalent; one year of office experience preferred
- Ability to read, fluently speak and write in the English language; the ability to read and write in Spanish is a plus
- Ability to write simple correspondence
- Demonstrate strong English grammar and composition
- Ability to effectively present information in one-on-one situations