Assistant Finance Director

Summary/objective The Assistant Finance Director will assist in financial reporting, grant management, accounting, and bookkeeping of A Better Way Services. The Assistant Finance Director assists in ensuring accurate and timely financial reporting, compliance with funding sources, GAAP standards, and A Better Way standard, contributing to the overall financial health and long-term successes of the organization.

Essential duties and responsibilities include the following. Other duties may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

Financial Reporting

· Prepare, analyze, and present monthly, quarterly, and annual financial and grant reports in an accurate and timely manner to the executive team and board of directors, ensuring compliance with funding sources, GAAP, and A Better Way standards.

· Assist Executive and Finance Director in ensuring bank accounts and movement of funds is accurate, timely, and withing accepted accounting practices.

Responsible for Daily oversight of financial department, including oversight and review of work of the Accounting Assistant.

· Assist the Executive Director, Finance Director and Board of Directors in preparing A Better Way’s annual budget.

· Coordinate with all local, state, and federal auditors, and serve as a liaison between any external auditors and the finance committee of the board of directors; assess any changes necessary and provide recommendations on implementation.

· Work cooperatively with all local, state, and federal auditors, providing information as required to expedite the audit function. Make adjusting entries as recommended and approved by Executive Director.

· Financial forecasting to determine cash flow needs for expenses beyond those funded by grants.

Grants

· Oversee and assist in the preparation of any financial aspects of grant proposals and applications.

· Implement strategies to report on over/under spending compared to budgets for grants in a timely manner. Develop mechanisms to inform program directors/managers; and HR regarding positional over/under spend on a monthly basis to ensure grants are being appropriately executed.

· Tracking of Actuals vs Budget at the individual grant level within the financial system.

· Ensure accurate budgeting, compliance with funder requirements, and timely reporting is done for all grants awarded to A Better Way.

· Assist HR Director in monitoring vacancy and grant funding utilization monthly to remain in compliance with grant funder expectations.

Accounting/Bookkeeping/ Financial Administration

· Perform accounting and bookkeeping functions, accurately and timely, in accordance with A Better Way and funding source guidelines, using GAAP standards.

· Analyze, update, and implement all necessary accounting practices and organizational policies relating to the financial management of A Better Way.

· Manage organizational cash flow and forecasting.

· Prepare monthly billings, including backup documentation.

· Regularly review accounts receivable for collection issues.

· Review and reconciled daily cash receipts, and monthly bank statements, and make regular bank deposits.

· Oversight of sweep accounts and other bank accounts to ensure appropriate funding is available for financial obligations.

· Manage and assist with invoicing, payment processing, and tracking of accounts receivable & payable.

· Maintain organized financial records and data entry within accounting system. i.e. QuickBooks.

Payroll/Benefits

· Serve as the designated backup for processing payroll and benefits in the absence or unavailability of the HR or Finance Director.

· Conduct regular audits of payroll data to identify and rectify any discrepancies or errors.

· Maintain up to date knowledge of regulations that impact payroll and benefits; implement necessary adjustments as needed to ensure compliance.

· Monitor A Better Way policies and procedural documentation related to payroll and benefits administration; provide update recommendations to the Executive Director when changes will align with industry best practices and legal requirements.

· Collaborate with HR Director and payroll or benefits service providers to ensure vendor performance and costs align with expectations, contracts, or needs.

· Complete required payroll reporting, as per state and federal guidelines, including, but not limited to, monthly, quarterly, and annual payroll tax filings, et al, if applicable based on payroll service provider.

Supervisory responsibilities: Direct supervisor of Accounting Assistant; may provide supervision for other administrative support positions, as needed.

Work environment Able to stand and/or walk up to 25% of the time. Able to sit up to 75% of the time. Able to view a computer monitor for 6-8 hours per day. Must be able to lift up to 15 pounds at times.

Education and/or Experience

· Bachelor’s degree in finance or accounting, or the equivalent in relevant experience (4 years) is required.

· Four to seven years prior accounting and progressive financial management experience is necessary.

· Demonstrated experience in which the candidate had final responsibility for the quality and content of all financial data, reporting, and audit coordination for the significant program area in other organizations.

· Some experience managing nonprofit finances is required; experience in grant-driven nonprofit organizations is preferred.

Skills and Competencies

· Excellent verbal and written communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.

· Ability to translate intricate financial concepts to other staff that do not have a deep understanding of A Better Way’s financial operation.

· Ability to translate financial concepts to – and effectively collaborate with – programmatic and fundraising colleagues who may not have finance backgrounds is important.

· Successful candidates will enjoy multi-tasking in a fast-paced environment.

· Technologically savvy with a knowledge of accounting and reporting software; experience with Excel and QuickBooks - Online strongly preferred.

· High levels of confidentiality and professionalism are required.

Job Type: Full-time

Pay: $68,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Education:

• Bachelor's (Preferred)

Experience:

• Accounting: 4 years (Required)
• Financial management: 4 years (Required)

Ability to Commute:

• Muncie, IN 47308 (Required)

Work Location: In person

Salary : $68,000 - $80,000