Project Administrator

Slayden Constructors Inc. (SCI), a wholly owned subsidiary of MWH Constructors, Inc. (MWH), is currently looking for a Project Administrator to provide essential administrative and operational support to the project management team at a large-scale water treatment construction site. This role ensures smooth coordination of project documentation, compliance, reporting, and communication among the field team, subcontractors, and corporate office. The ideal candidate is organized, detail-oriented, and capable of managing high-volume administrative tasks in a fast-paced construction environment.

Slayden is a leader in the construction industry, with a primary focus on water and wastewater infrastructure. Slayden is built on strong values, hard work and a commitment to getting the job done right. The success of our company is best expressed through our efforts to provide a safe workplace with respected employees and a committed management team. Our approach has provided steady growth in work volume, successful career development for personnel, and an extensive list of satisfied clients for more than 30 years.

Key Responsibilities

Project Documentation & Recordkeeping

• Maintain and organize all project files including submittals, RFIs, transmittals, daily reports, change orders, and meeting minutes.
• Manage document control systems ensuring accuracy, consistency, and compliance with company and client standards.
• Track and distribute project correspondence between field, subcontractors, engineers, and client representatives.

Contract & Compliance Support

• Assist in tracking subcontract agreements, insurance certificates, safety documentation, and prevailing wage reports.
• Business Oregon compliance processes.
• Support compliance with project-specific requirements such as certified payroll, DBE/WBE participation, and safety training logs.

Financial & Procurement Assistance

• Process purchase orders, invoices, and expense reports for approval and payment.
• Coordinate with procurement and accounting departments to ensure the timely delivery of materials and accurate cost tracking.

Office Management

• Maintain the jobsite office, supplies, and equipment.
• Support project meetings, including scheduling, preparing agendas, recording minutes, and distributing action items.
• Greet visitors, manage communications, and support field staff's administrative needs.

Reporting

• Assist with the preparation of project status reports, monthly billing packages, and progress documentation.
• Collect and compile daily logs, timecards, and other field documentation for management review.

Benefits

• Health Insurance (medical, dental and vision).
• 100% Company Paid Benefits: Employee Life & AD&D, Spouse and Dependent Life & AD&D, STD, LTD, Employee Assistance Program and Health Advocate.
• Voluntary Benefits at a Discounted Group Rate.
• Flexible Time Off Policy (includes vacation, sick and personal time).
• Paid Parental Leave Program.
• 10 Paid Holidays.
• 401(k) Plan (company matching contributions up to 4%).
• Employee Referral Program.