Legal Administrative Assistant/Coordinator

Job Details

Salary

$25.00 to $30.00 per hour, depending on experience

Schedule

Part-time: 25-30 hours per week, Monday to Friday, flexible schedule between core hours of 9AM to 5PM. Examples: 9AM - 2 or 3PM, or 10AM - 3 or 4PM.

Full-time: 40 hours per week, Monday to Friday, 8:45AM-5:15PM

Benefits

• Paid time off for vacation, illness, and firm recognized holidays with 32 hours per week scheduled;
• Health care, dental, vision and life insurance coverage with 32 hours per week scheduled;
• Eligibility to participate in firm’s 401(k) retirement plan after completion of 12 months of service and 1,000 hours in 12 months of service by the next plan entry date;
• Opportunities for learning and upward growth within the law firm;
• Positive work environment that promotes collegiality and work-life balance.

Qualifications

• 1 to 3 years office experience (law firm preferred but not required)
• Intermediate proficiency with Microsoft Office Suite and related software in a PC environment
• Bachelor’s degree preferred but not required

Full Job Description

Slater Cosme, PC, Attorneys at Law is a dynamic Pasadena law firm of five attorneys and five supporting team members specializing in trusts, estate planning, real estate, business law, and litigation in those practice areas. We are currently interviewing for a Legal Administrative Assistant/Coordinator with one to three years office experience (law firm preferred but not required).

Responsibilities:

• Provide administrative support to the Firm Administrator, attorneys, and other team members;
• Use software applications for data entry, scanning and archiving files, recording transactions, and basic bookkeeping such as A/R and A/P;
• Provide support to Client Services Specialist, provide friendly greeting to callers, process incoming and outgoing mail, and handling correspondence;
• Managing calendars and scheduling meetings, coordinating with attorneys and clients;
• Take inventory of office and kitchen supplies and place orders for replenishment;
• Maintain and update physical and electronic files and records; scan physical files and save to appropriate locations in the firm’s document management system;
• Assist attorneys with assignments and projects including internet and legal research, due diligence, and e-filings;
• Support attorneys with legal documents including retrieving files, scanning, saving, sharing, and archiving documents as requested and needed, ensuring that legal processes are followed correctly and complying with relevant regulations and firm policies;
• Assist with monthly client billing and reminders;
• Perform other duties as assigned.

Candidate must possess:

• Excellent interpersonal skills and strong written and oral communication skills for drafting correspondence and interacting with various parties;
• Positive attitude and ability to work well with staff and attorneys;
• A high level of integrity and discretion in handling confidential information;
• Excellent organizational skills and meticulous attention to detail;
• Ability to manage multiple projects;
• Strong analytical and problem-solving skills;
• Sound professional judgment;
• Strong technical aptitude with the ability to retain information and learn new software quickly;
• Strong initiative while working independently and a willingness to learn new skills;
• Familiarity with basic legal terminology, procedures, and documents;
• Ability to lift files and boxes as needed up to approximately 15 lbs. for storage, archive, moving, or coordination of destruction.

Work Location:

One location: Pasadena, CA on-site in the office.

Location

300 North Lake Avenue, Suite 920

Pasadena, CA 91101