Ordering Support Administrator

SLAC Job Postings

Position Overview

The TID Directorate at SLAC National Accelerator Laboratory is seeking a talented Ordering Support Administrator to contribute to the processing of purchasing orders, ordering via credit card, managing shipments, inventory management, and other technical administrative tasks supporting engineers and scientists primarily within the TID directorate as well as select groups within SLAC.

As an Administrative Associate, you will be part of the Assembly and Test Department of the Instrumentation Directorate within the Technology and Innovation Directorate. This Administrative Associate will work under the guidance of department head for the Assembly and Test Department, working alongside a highly qualified team of technicians. In this role you will work side by side with our nation's leading scientific minds while also supporting R&D on future approaches and technologies in the area of instrumentation. TID prides itself on complex system design spanning concept, design, testing, and operation and maintenance of high-speed data acquisition and electrical control systems for research instrumentation. Members of our team are encouraged to work in various roles, supporting multiple diverse designs in a dynamic, energetic environment that values work life balance and comes with all the benefits of being an employee of Stanford University.

Given the nature of this position, SLAC will require onsite work.

Your Specific Responsibilities Include

• Placing orders/procurement via credit card and GSS/PeopleSoft
• Order reconciliation via PeopleSoft
• Expedite and follow up on orders
• Create eShippers
• Managing tasks and assignments via Jira
• Inventory management
• Keep track of training of new employees
• Receive and process orders
  
  

To Be Successful In This Position, You Will Bring

• High school diploma and 4 years of experience in providing ordering support, or combination of education and relevant experience
• Ability to work with minimal supervision and be self-motivated.
• Excellent communication and organizational skills
• Excellent customer service and interpersonal skills
• Demonstrated ability to work independently and in a team environment.
  
  

Preferred Qualifications

• Driver's License
• Proficient in Excel and/or Google Sheets
• Ability to lift 40lbs
  
  

SLAC Employee Competencies

• Effective Decisions: Uses job knowledge and solid judgment to make quality decisions in a timely manner.
• Self-Development: Pursues various venues and opportunities to continue learning and developing.
• Dependability: Can be counted on to deliver results with a sense of personal responsibility for expected outcomes.
• Initiative: Pursues work and interactions proactively with optimism, positive energy, and motivation to move things forward.
• Adaptability: Flexes as needed when change occurs, maintains an open outlook while adjusting and accommodating changes.
• Communication: Ensures effective information flow to various audiences and creates and delivers clear, appropriate written, spoken, presented messages
• Relationships: Builds relationships to foster trust, collaboration, and a positive climate to achieve.
  
  

Physical Requirements And Working Conditions

• Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
  
  

Work Standards

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for environment, safety and security; communicates related concerns; uses and promotes safe behaviors based on training and lessons learned. Meets the applicable roles and responsibilities as described in the ESH Manual, Chapter 1¿General Policy and Responsibilities:
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu
  
  

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Classification Title: Administrative Associate 3

Grade: F

Job code: 4103

Duration: Regular Continuing

The expected pay range for this position is $39.20 to $45.56 per hour. SLAC National Accelerator Laboratory/Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At SLAC/Stanford, base pay represents only one aspect of the comprehensive rewards package.