Junior Ordering Support Administrator

SLAC Job Postings

Position Overview

The TID Directorate at SLAC National Accelerator Laboratory is seeking a talented Junior Ordering Support Administrator to contribute to the processing of purchasing orders, ordering via credit card, managing shipments, inventory management, and other technical administrative tasks supporting engineers and scientists primarily within the TID directorate as well as select groups within SLAC.

As an administrative Associate, you will be part of the Assembly and Test Department of the Instrumentation Directorate within the Technology and Innovation Directorate. This Administrative Associate will work under the guidance of department head for the Assembly and Test Department, working alongside a highly qualified team of technicians. In this role you will work side by side with our nation's leading scientific minds while also supporting R&D on future approaches and technologies in the area of instrumentation. TID prides itself on complex system design spanning concept, design, testing, and operation and maintenance of high-speed data acquisition and electrical control systems for research instrumentation. Members of our team are encouraged to work in various roles, supporting multiple diverse designs in a dynamic, energetic environment that values work life balance and comes with all the benefits of being an employee of Stanford University.

Your Specific Responsibilities Include

• Inventory management
• Managing tasks and assignments via Jira
• Assist with order placement.
• Receive and process orders.
• Communicate with requestors regarding order status.
• Assist with Pcard reconciliation.
  
  

Please note this is a one-year fixed term position with the possibility of extension and conversion to regular continuing position depending on budget availability.

To Be Successful In This Position, You Will Bring

• High school diploma or equivalent
• Ability to work with supervision and be self-motivated.
• Excellent communication and organizational skills
• Demonstrated ability to work independently and in a team environment.
  
  

Preferred Qualifications

• Driver's License
• Ability to lift 20lbs
  
  

SLAC Employee Competencies

• Effective Decisions: Uses job knowledge and solid judgment to make quality decisions in a timely manner.
• Self-Development: Pursues various venues and opportunities to continue learning and developing.
• Dependability: Can be counted on to deliver results with a sense of personal responsibility for expected outcomes.
• Initiative: Pursues work and interactions proactively with optimism, positive energy, and motivation to move things forward.
• Adaptability: Flexes as needed when change occurs, maintains an open outlook while adjusting and accommodating changes.
• Communication: Ensures effective information flows to various audiences and creates and delivers clear, appropriate written, spoken, presented messages
• Relationships: Builds relationships to foster trust, collaboration, and a positive climate to achieve.
  
  

Physical Requirements And Working Conditions

• Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
• Given the nature of this position, SLAC will require onsite work.
  
  

Work Standards

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for environment, safety and security; communicates related concerns; uses and promotes safe behaviors based on training and lessons learned. Meets the applicable roles and responsibilities as described in the ESH Manual, Chapter 1 - General Policy and Responsibilities:
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu
• As a national laboratory, SLAC National Accelerator Laboratory is responsible for adhering to the Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, which require employees to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, employees must successfully complete the applicable tier of federal background investigation post hire and receive a favorable federal adjudication. The tier of federal background investigation will be determined by job duties and national security or public trust responsibilities associated with the job. All tiers of investigation include a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last 1 to 7 years (depending on the applicable tier of investigation). Illegal drug activities include marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws.
  
  

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Classification Title: Administrative Associate 1

Grade: D

Job code: 4101

Duration: One year Fixed-Term

The expected pay range for this position is $28.47 to $32.23 per hour. SLAC National Accelerator Laboratory/Stanford University provides pay ranges representing its good faith estimate of the hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. At SLAC/Stanford, base pay represents only one aspect of the comprehensive rewards package.