HRIS, Records & File Management Coordinator

HRIS, Records & File Management Coordinator (Part-Time, Project-Based)

Location: Chicago, IL (On-site – Chicago Skyway)

Duration: Approximately 6 months

Schedule: 3 days/week (initially Mondays, Thursdays, Friday)

Hours: Up to 20 hours/week

Hourly Rate: $20-$23/hr

About the Skyway

Built by the City of Chicago in 1958, the Chicago Skyway Toll Bridge (“Skyway”) is a 7.8-mile toll road connecting the Indiana Toll Road to the Dan Ryan Expressway on Chicago’s South Side. A key feature of the Skyway is the half-mile-long steel truss “High Bridge,” which spans the Calumet River and Calumet Harbor—an important route for industrial shipping. The bridge’s main span is 650 feet long and provides 125 feet of vertical clearance.

Our Vision: To be the best operational toll road project in the United States, recognized for delivering exceptional value to our customers, partners, and community through operational excellence and sustainable long-term performance.

Our Mission: Our mission is simple: Provide the safest, most time-efficient, convenient, and reliable highway to and through Chicago.

About the Role

The Chicago Skyway is seeking a detail-oriented HRIS, Records & File Management Coordinator to support a critical File Management & Records Centralization Project within the Human Resources team.

This role will play a key part in organizing, reconciling, and standardizing employee records while helping establish a Single System of Record across HRIS and SharePoint platforms. The ideal candidate thrives in structured, detail-heavy environments and is passionate about data integrity, organization, and process improvement.

Key Responsibilities

• Reconcile employee files across systems to ensure accuracy and completeness
• Scan, organize, audit, and clean up personnel records (digital and/or physical)
• Support the centralization of HR documentation into a standardized system
• Assist in implementing consistent filing and records management practices
• Partner with HR stakeholders to ensure compliance and data consistency
• Help establish and maintain a Single System of Record between HRIS and SharePoint

Qualifications

• Prior experience in HR, HRIS, records management, or administrative operations preferred
• Strong attention to detail and organizational skills
• Experience working with document management systems (e.g., SharePoint) and/or HRIS platforms
• Ability to handle sensitive and confidential information with discretion
• Comfortable working independently on project-based tasks
• Strong communication and collaboration skills

What You’ll Gain

• Opportunity to contribute to a high-impact HR transformation project
• Hands-on experience with HRIS and records governance best practices
• Flexible, part-time schedule

Work Environment and Physical Demands

This role operates primarily in an on-site environment at 8801 S. Anthony Avenue, Chicago, IL 60617, with occasional planning meetings at the downtown office. The position requires regular communication and periods of sitting, standing, walking, and use of standard office equipment.

Occasional travel, walking in operational areas, exposure to outdoor conditions, and lifting up to 25 pounds may be required based on business needs. Reasonable accommodation will be provided to enable individuals with disabilities to perform the essential functions of the role.

Risk, Health, Safety, Environment & Quality

All employees are expected to perform their duties in alignment with SCC’s commitment to safety, environmental stewardship, quality, and regulatory compliance. All SCC leaders plays a leadership role in reinforcing a strong safety culture by ensuring workforce practices support health and safety standards and by promptly addressing and escalating risks or hazards to maintain a safe, secure, and responsible workplace.