Staff Accountant

Overview

We are seeking a detail-oriented and proactive Staff Accountant to join our dynamic finance team. As a key player in maintaining compliance, you will support various accounting functions for four affiliated companies. The ideal candidate will bring strong technical accounting skills, experience with diverse financial software, and a passion for precision and continuous improvement.

Duties

• Manage the complete accounts payable process for four affiliated companies
• Reconcile vendor statements and resolve discrepancies
• Process vendor payments by check and/or electronic payment methods
• Perform bank, credit card, and ledger account entries and reconciliations
• Prepare and post journal entries with supporting source documentation
• Perform financial and accounting analysis
• Record cash receipts and banking transactions
• Process employee travel authorizations and expense reimbursements
• Assist with accounts receivable and student billing processes as needed
• Assist with monthly, quarterly, and year-end closing activities
• Assist with audit preparation and responses to external auditors
• Assist with accounting administrative functions (e.g. filing, correspondence, records management)
• Support implementation and maintenance of accounting policies, procedures, and internal controls
• Perform additional accounting, financial, and/or administrative duties as assigned
• Order and maintain office supplies
• Communicate professionally with employees, vendors, customers, and management
• Work as a collaborative member of the accounting team
• Additional duties as assigned

Experience:

• 3 years working in an accounting role
• 2 years experience managing accounts payable
• 2 years experience using Excel (knowledge of pivot tables and advanced functions preferred)
• 2 years experience handling confidential data such as credit card numbers, bank info, etc.
• 2 years experience working with QuickBooks Desktop (preferred)
• 1 year of customer service experience
• Intercompany accounting experience preferred

Skills and Abilities:

• Working knowledge of Generally Accepted Accounting Principles (GAAP)
• Excellent verbal and written communication skills, including ability to communicate effectively with others at all levels of the company
• Intermediate knowledge of Microsoft Excel, Outlook and Word
• Strong attention to detail
• Strong organizational skills including prioritization of work, time management, and deadline management
• High level of integrity, confidentiality and accountability
• Ability to work collaboratively while managing responsibilities independently
• Must be motivated and have excellent work habits, including a willingness to work the hours necessary to get the job done, especially when demanded by important deadlines

Education:

• Associate’s degree or higher in Accounting, Finance or Business, Bachelor’s strongly preferred

Working Conditions:

• Work Conditions: Ambient Office Environment
• Physical Requirement: constant sitting, occasional lifting up to 10 pounds, dexterity to constantly use computer mouse, keyboard and phone
• Schedule requirements: typically Monday through Friday; standard business hours; weekend hours may occasionally be necessary based on business needs

Company Reporting:

• This position reports to the Controller and will take direction from the Accounting Manager and Controller
• May take direction from the Director of Operations

Pay: $55,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• Please give a brief description of your experience using pivot tables and advanced excel functions.
• How many years of experience do you have using QuickBooks Desktop?

Experience:

• Accounting: 3 years (Required)
• Accounts payable: 2 years (Required)
• Customer service: 1 year (Required)

Ability to Commute:

• Pensacola, FL 32503 (Required)

Work Location: In person

Salary : $55,000 - $70,000