Assistant to Producer and Director

Skydance Animation is seeking an Assistant to support the Director and Producer of a feature film. The ideal candidate is a proactive team-player, highly organized, with previous administrative experience. They will have the ability to handle multiple tasks simultaneously with appropriate urgency for quick turnaround, and a desire to learn and grow within the animation production pipeline!

#Animation

Responsibilities

• Manage calendar of the Directors and Producer, assist in navigation of daily schedule, needs, and identify priorities
• Maintain consistent awareness of production timeline, statuses, deadlines
• Coordinate meetings and communicate priorities with team members, studio, and external contacts
• Arrange physical and/or virtual conference details, issue meeting invitations, coordinate agendas and materials
• Maintenance of databases and spreadsheet tracking, filing, assembly of presentation materials
• Screen and respond to incoming calls and correspondence
• Attend meetings and note-take, timely distribution to appropriate parties following
• Research tasks and assembly of materials as needed
• Timely collection and distribution of crew timesheets to production finance
• Track and submit invoices and expense reports
• Arrange detailed travel plans and itineraries, compile travel documentation
• Note taking as needed
• Other ad hoc duties as needed
  
  
  

Requirements

• At least 1-year as assistant or PA within entertainment; experience at animation studio a plus; agency experience a plus
• Desire to grow within animation production
• Proficient with MS Office & Google Suites, Photoshop & Keynote a plus
• Excellent problem-solving skills, attention to detail and follow-through
• Ability to handle multiple tasks simultaneously, prioritize workload, and meet deadlines under pressure
• Excellent written, verbal, and interpersonal skills with ability to professionally interface with team, studio at large, Executives, and external contacts
• High level of integrity and discretion with confidential information
• Knowledge of creative, production, post-production processes and related workflows a plus
  
  
  

The range for this non-exempt position in Santa Monica, CA is $22.50-25/hour. The rate offered may vary based on the candidate’s location, qualifications, experience and relevant expertise, among other factors. The range indicated is for base salary only and does not reflect the total compensation package, including bonus, benefits, etc.

We realize that skills and expertise can come from many different experiences and paths, and we encourage you to apply even if you don’t meet all of the requirements as written in the job description.