Executive Assistant Office Manager

Company Overview

SKY Leasing ("SKY") is an alternative investment manager dedicated to providing asset-focused capital solutions to airlines globally. With a global presence across five offices in San Francisco, Dublin, Greenwich, Miami, and Singapore, SKY leverages a 30-year history of global aviation relationships, technical asset management expertise, and a disciplined investment framework, to originate unique investment opportunities with an emphasis on seeking downside protection and stable cash flow. The company's fund management business was founded in 2019 with a minority investment from M&G Investments. As of March 2025, the company manages over $5 billion of aviation assets.

Summary

An exciting opportunity has arisen for a dynamic and professional Executive Assistant & Office Manager to join the team at SKY Leasing in our Greenwich, Connecticut office. The EA/OM will be responsible for managing a broad range of administrative, operational and logistical tasks that support business functions and ensure the smooth execution of day-to-day activities. 

Job Functions

Executive Assistant:

• Provide high-level support to the Senior Management team
• Manage hectic and complex calendars efficiently and effectively
• Arrange complex domestic and international travel itineraries, including flights, accommodations, dining reservations, and ground transportation.
• Manage and reconcile expense reports for senior management as required
• Serve as a liaison both internally and externally, maintaining a sense of professionalism and collaboration at all times
• Must be able to accommodate a flexible work schedule as required. 

Office Management:

• Front of house reception duties including answering phones and greeting office visitors. You are the office’s first point of contact
• Manage the day-to-day office operations including scheduling maintenance, and handling incoming mail and outgoing shipments
• Maintain a clean and organized office environment, including overseeing the kitchen area and maintaining common spaces.
• Regularly restock and replenish office and breakroom supplies.
• Tack and report office expenses such as maintenance, food and beverages etc.
• Develop and maintain positive working relationships with external vendors and service providers.
• Coordinate with HR to welcome and onboard new employees
• Collaborate with our outsourced IT MSP to ensure maintenance of IT equipment in the office and any additional on-site requests
• Perform general administrative tasks, including filing, and any additional requests assigned by management.
• Proactively identify ways to improve and implement processes to improve the general efficiency of the company.

Qualifications

• 3 years working in a similar role, supporting 1 or more C-Level Executives within a fast-paced environment.
• Candidates must hold a bachelor’s degree or higher.
• Strong organizational skills and experience managing multiple projects at once
• Exceptional communicator with strong project management skills
• Able to multi-task, pivot quickly, and maintain grace under pressure
• Must have extensive experience organizing global travel on a regular basis
• Have a firm grasp of Microsoft Office (Excel, Outlook, SharePoint) and be familiar with cloud based and web applications.
• Detail-oriented, solutions-driven, and highly proactive
• Interest in the aviation industry is desired, but not essential

Compensation

Competitive salary

Benefits Package

• Comprehensive health insurance (medical, dental, vision)
• 401(k) retirement plan
• Paid time off and holidays
• Professional development opportunities
• Performance-based bonuses

Interested candidates should submit their CV’s to Anne Marie Scaramuzza (amscaramuzza@skyleasing.com)

Please note, due to the high volume of applications, only successful candidates will be contacted.